Office Coordinator/Administrative Assistant

Position Description

We are looking for an Office Coordinator to organize and assist the office manager with operations and procedures, in order to ensure organizational effectiveness, efficiency and safety. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

Job Objectives

• Aftercare, which includes delivery of death certificates, documentation, and pre-arrangements for next of kin
• All supplies (cleaning, office, prep-room etc.) must be properly used exclusively for funeral services for our customers. Inventory control is required
• ‪Assist with anniversary Memorial Service
• Assist with the maintenance of vehicles, the facility and property; receive caskets and other funeral home supplies as well as place into inventory and carry out other responsibilities as assigned
• ‪Cash handling is required for this position. Responsible of complying with Policies and procedures of Cash Handling
• ‪Legal Forms Program offer by the Funeral home (Social Security, Life Insurance and other benefits)
• ‪Making sure all material are ready to present to the family. Professional presentation is required.
• ‪Organization of office events/ functions and meetings, including venues, food and transportation when required
• Setting goals with the staff developing organizational capability, and fostering teamwork
• Care for the deceased in a respectful manner while performing a variety of tasks which may include: transfers, lifting of deceased human remains, dressing and casketing; coordinating and assisting with funeral service and visitation, delivery of flowers, caskets, urn, photos and other personal keepsakes or mementos of client families and setting of chairs and the removal, proper care and storage of these items.
• Prepare documents related to services, cremations, maintenance, and any other type of data entry
• Create memorial DVD videos, post online tributes, and webcast services as required
• Assist with the maintenance of vehicles, the facility and property; receive caskets and other funeral home supplies as well as place into inventory and carry out other responsibilities as assigned

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Qualifications

• ‪A proactive and positive approach to work with strong time management skills
• A trustworthy, autonomous, self-starter and enthusiastic hands-on approach to all tasks with a flexible approach to changing priorities
• Ability to lift 75lbs
• ‪Ability to use own initiative and think logically
• Able to communicate effectively across all management levels, departments and external organizations
• ‪Able to remain calm under pressure and prioritize and manage various tasks
• Compassionate towards others
• ‪Excellent knowledge of Windows & Microsoft Office programs
• Good written and verbal communication skills
• ‪Proactive approach to problem solving
• ‪Show a high level of attention to detail and commitment to high standards

Job Type: Full-time

Pay: From $15.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Ability to Commute:

• Huntsville, AL 35810 (Required)

Ability to Relocate:

• Huntsville, AL 35810: Relocate before starting work (Required)

Work Location: In person

Salary : $15