Event Operations Coordinator

Event Operations Coordinator

Location: New Ulm, MN

Reports To: President

Job Type: Part-Time (with potential for additional hours as needed)

About Royal Oak Event Center

At Royal Oak Event Center, we are committed to exceeding guest expectations by offering the highest level of service, luxury accommodations, and personalized care. As the premier event venue in New Ulm, MN, we host weddings, corporate retreats, conferences, proms, trade shows, and other special events year-round in our 500-seat dinner event space.

Our team creates exceptional experiences through top-tier catering, stunning architecture, and unmatched hospitality. As a close-knit, family-owned business, we value respect, integrity, and teamwork in everything we do.

Position Overview

We are seeking a hands-on and detail-oriented Event Operations Coordinator to oversee on-site event execution, venue logistics, and staff coordination. This part-time role is ideal for someone with bartending and restaurant experience who thrives in fast-paced environments, excels at problem-solving, and enjoys being part of unforgettable events.

Key Responsibilities

Event Execution & Venue Management

• Serve as the on-site point of contact for clients, vendors, and staff on event days.
• Oversee venue logistics, including audio, lighting, and presentation setup.
• Ensure smooth transitions between ceremony, cocktail hour, dinner, and reception.
• Coordinate with caterers, bartenders, and vendors to ensure readiness and efficient service.
• Supervise and assist with bar operations as needed, ensuring smooth service and compliance.
• Manage event staff assignments for setup, room turnover, and breakdown.
• Quickly troubleshoot and resolve any on-site issues to ensure seamless events.

Client Sales & Event Pre-Planning (when available)

• Conduct in-person meetings with prospective clients, including brides, corporations, event coordinators, and community organizations.
• Showcase the venue’s offerings and help clients visualize their event at our space.
• Assist with event pre-planning to ensure all details align with the client’s vision.
• Communicate with clients and vendors to ensure all pre-event details are finalized.

Venue Setup & Maintenance (as needed during the week)

• Assist with event setup during the week to ensure the space is event-ready.
• Ensure bar, catering areas, and facilities are clean and stocked before and after events.
• Monitor bar supplies and event-related inventory to ensure smooth operations.

Qualifications & Skills

• 2 years of experience in bartending, restaurant, or hospitality industry.
• Prior event operations, venue management, or catering experience is a plus.
• Excellent customer service and communication skills.
• Strong ability to multi-task, problem-solve, and manage time efficiently.
• Comfortable with basic audio/visual and lighting systems (training provided).
• Hands-on leadership skills with the ability to direct and manage teams effectively.
• Available to work weekends, evenings, and some weekdays for event setup as needed.

Compensation & Benefits

• Part-time position with flexible scheduling based on event needs.
• Competitive hourly wage based on experience.
• Opportunity for additional hours assisting with sales and pre-planning.
• Fun, family-oriented work environment at a premier event venue.

We value diversity at Royal Oak Event Center. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Job Type: Part-time

Pay: $17.00 - $19.00 per hour

Expected hours: 5 – 25 per week

Schedule:

• Evenings as needed
• Weekends as needed

Application Question(s):

• Do you have the ability to work a flexible schedule to work when events are scheduled?

Experience:

• Bartending: 1 year (Required)

License/Certification:

• Driver's License (Required)

Work Location: In person

Salary : $17 - $19