Receptionist

Job description

RPW Group INC.

800 Westchester Avenue, Rye Brook, NY 10573

Phone: (914)-285-1700

Receptionist

Since our inception in 1980, RPW Group has become a premier owner and developer of commercial property in the New York tristate area. Our specialty is the acquisition and repositioning of underperforming assets through the use of our vertically integrated business model. To date, we have owned and developed in excess of 10 million square feet of space and we continue to build on that. We invite you to join our dynamic and growing company headquartered in Rye Brook, NY.

Primary Duties:

• Meeting and greeting tenants, clients and visitors
• Answering phone and directing callers to appropriate extension, take accurate messages
• Screening incoming call and handling other communications/following up. Make calls and schedule appointments for CEO & President
• Distribute incoming mail and packages, check Mailroom mailbox downstairs daily. Bring outgoing mail to the mailroom
• Performing general clerical duties including filing and data entry
• Provide administrative support to CEO & EVP and the team when requested
• Perform general office work such as, opening/sorting incoming mail, monitor incoming faxes and distribute, outgoing mail including USPS, FedEx, UPS & certified mailings, filing, scanning, assist with mailing rent bills and other mailings and ordering stamps.
• Create memos, letters and general correspondence when requested.
• Screen emails from general receptionist & COI email and prioritize accordingly, also general voice mail box.
• Certificates of Insurance-track, log and follow up with tenants, vendors and insurance brokers for accuracy and check expiration dates to insure current certificate on file. Utilizing Building Engines
• Assist in monitoring status of IT requests and Mitel Phones
• Oversee office calendar, stay up to date on meetings and send out meeting reminders as needed.
• Maintain cleanliness and orderliness of office. Perform morning / afternoon review of all common areas in the office (conference rooms, copy rooms, kitchen, library and file room and reception area) and ensure cleanliness, fully stocked and aesthetic presentation.
• Restock items Order teas, coffee, kitchen supplies, office supplies and custodial supplies as needed. Maintain printer supplies. Maintain operation of office equipment and printers.
• Maintain Filing and files for A/P, assist Accounting Department, assist with timecards
• Assist Tenants and Property Managers with any Building Engines requests or Tenant requests.
• Assist with making sure spaces open for brokers to show space.
• Prioritize and manage daily to do list to make sure timely follow up is occurring
• Follow up on tenant complaints to insure resolved
• Assist in the scheduling of all of conference rooms
• Assist in set up of new employee set up, coordinate set up of computer, phone, supplies, phone list, basic phone instruction, etc.
• Act as a source for corporate office information (location of first aid supplies, meeting supply needs and office supply needs
• Water plants
• Performs other related duties, special projects and assignments as necessary.

Required skills: Strong organizational skills, attention to detail, overall communication skills (telephone, email, verbal), follow- up and follow thru skills, strong computer skills, dependability, team player, must be able to work efficiently under limited supervision and be organized.

Job Type: Full-time

Pay: $65,000.00 - $67,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Receptionist: 2 years (Required)
• Real estate administrative: 1 year (Preferred)

Ability to Relocate:

• Rye Brook, NY 10573: Relocate before starting work (Required)

Work Location: In person

Salary : $65,000 - $67,000