Account Receivables Assistant

Our company is looking for a motivated, organized team member that is proficient in Microsoft Office programs and has experience in entry level accounts receivable responsibilities. Applicants must possess excellent communication skills with numerous company departments and clients. Applicants must have a strong attention to detail.

Primary Duties and Responsibilities will include, but are not limited to:

• Perform assigned accounts receivable functions: Batch, post and send invoices, apply payments, perform collections, research, and resolve discrepancies, address disputed invoices, prepare periodic reports, and support month-end closing and reconciliation processes as necessary
• Process bank deposits
• Follow established procedures for processing invoices and receipts
• Prepare and support AR reporting and audits as necessary.
• Submit invoices to customer portals
• Update records including customer accounts, electronic & physical documents and databases
• Generate age analysis reports for outstanding receivables
• Create ship to codes, new sites, and customers in system daily
• Handle AR emails and phone calls
• Request insurance certificates
• Assist with payroll processing
• Function in a highly collaborative environment where flexibility and teamwork is crucial to organizational success

Payroll Processing Responsibilities (Tuesday) include:

• Calculating employee wages weekly based on hours worked and verifying through vehicle GPS system
• Manage Petty Cash expenses
• Communicate with technicians and their managers for approvals
• Research missing data and data discrepancies
• Prepare reports

Preferred Qualifications:

• Positive attitude, flexibility, and willingness to learn new things is important for success within our company.
• Ability to meet deadlines.
• Ability to work both independently and collaboratively with diverse personalities.
• Must be able to view and work with details on a computer screen for long periods of time.
• General computing skills, organizational skills, and analytical skills.
• Proficient in Microsoft Office Suite (Word, Excel, and Outlook), Google Documents, and Access (Database Software).
• Strong Communication Skills including, but not limited to listening, verbal, and non-verbal (body language, gestures, eye contact), and written skills.
• Exercises high standards of quality customer service.
• Organizes workload, sets goals, aligns priorities and work is preformed accurately and on time.
• Time Management skills to ensure employee meets all scheduled deadlines.
• Ability to successfully interact with others and resolve problems.

Pay Rate: $17-$18 an hour

Work Schedule:

• Monday, Wednesday - Friday: 8:00 AM - 5:00 PM
• Tuesday: 7:00 AM - 4:00 PM