Office Manager

Overview
We are seeking a highly experienced, well organized and versatile Office Manager to serve as the administrative backbone of our organization.

This role combines executive support, client relationship management, and operational oversight in a dynamic hybrid work environment.

The ideal candidate must have a strong work ethic, high attention to detail, excellent communication skills, and be comfortable working in an environment that deals with adult-oriented material.

Key Responsibilities:

Executive Support & Calendar Management

• Provide comprehensive administrative support to C-suite executives and Operations Manager * Master calendar management, including scheduling meetings, coordinating with multiple time zones, and resolving scheduling conflicts. * Prepare briefing materials for meetings and maintain follow-up action items * Arrange detailed travel plans and itineraries * Handle sensitive information with absolute discretion

Client Relationship Management

• Cultivate and nurture strong relationships with high-profile clients, including coordinating personalized gifts and managing communication. * Maintain records of client preferences, important dates, and interaction history * Craft professional email correspondence and manage communication flow

Data & Administrative Management

• Collect and verify payroll hours, ensuring accuracy and timeliness * Coordinate with the data team to gather and compile ad-hoc report requests * Maintain organized system for tracking and storing reports/requests

Meeting & Project Coordination

• Organize and attend virtual meetings, creating detailed agendas and comprehensive minutes * Track project deadlines and deliverables * Follow up on action items and maintain accountability across teams * Coordinate cross-departmental initiatives and ensure smooth communication

Office Operations

• Oversee day-to-day operations of a hybrid workplace * Maintain appropriate workplace dynamics and minimize disruptions * Report significant concerns to executive team * Proactively manage office inventory, ensuring all necessary supplies are well-stocked. * Manage relationships with vendors and service providers * Maintain office equipment and coordinate maintenance * Handle business-related errands including post office runs, supply pickups, and deliveries

Required Technical Skills

• Proficiency in Excel * Expert level in Microsoft Office Suite * Experience with virtual meeting platforms * Familiarity with project management tools * Knowledge of data visualization techniques

Qualifications:

• 5 years of office management experience * Proficiency in a broad range of administrative tasks * Demonstrated success in client relationship management * Strong analytical and problem-solving abilities * Exceptional attention to detail * Must have a reliable vehicle and be able to run business related errands

Desired Qualities:

• Outstanding interpersonal and communication skills * Ability to maintain composure under pressure * Proactive problem-solver with strong initiative * Excellent time management and prioritization skills * Diplomatic and professional demeanor * Ability to work independently while supporting team goals

Compensation:

$60,000 – $65,000 Salary Generous Paid Time Off (PTO) package. Opportunity for performance-based bonuses. Professional development opportunities

Schedule:

• Full-time Hybrid Position Sunny Isles Beach, FL 33160 * In Office: Tuesday -Wednesday - Thursday * Virtual: Monday & Friday * Hours 8:30 am – 5:30pm

To Apply: Please submit:

1. Detailed resume highlighting relevant experience & cover letter.2. A brief (1 – 2-minute) video introduction telling us: * Why you’re interested in this role * Your relevant experience * Your approach to maintaining a professional office environment * What makes you stand out as a candidate

Video format requirements: MP4 or MOV format, maximum file size 100MB

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: Hybrid remote in Sunny Isles Beach, FL 33160

Salary : $60,000 - $65,000