What are the responsibilities and job description for the Executive Assistant position at RSP & Associates?
COMPANY DESCRIPTION
RSP & Associates LLC is a full-service planning consulting firm that specializes in custom strategic initiatives for educational institutions. They work closely with community stakeholders, district teams, educators, government organizations, and developers to bring shared visions to reality. By using reliable forecasting techniques and new technologies, they provide statistical analyses that are over 97% accurate, helping schools develop sound education strategies.
ROLE DESCRIPTION
This is a full-time on-site Executive Assistant role based in Overland Park, KS at RSP & Associates LLC. The Executive Assistant will be responsible for providing executive administrative assistance, offering executive support, and maintaining clear and effective communication within the organization.
GENERAL QUALIFICATIONS
o Executive Administrative Assistance and Executive Support skills.
o Experience in managing expense reports.
o Strong communication and administrative assistance skills.
o Ability to prioritize tasks and work effectively in a fast-paced environment.
o Proficiency in Microsoft Office and other relevant software.
o Attention to detail and strong organizational skills.
o Proven experience in a similar role.
PRIMARY RESPONSBILITIES
o Manage office calendars and scheduling.
o Facilitate administrative support tasks, including research, building templates, and proofreading.
o Coordinate meeting logistics for on-site and off-site meetings
travel arrangements, prep, presentations, documents, set-up, etc.).
o Assist with special projects and events as needed.
CLIENT COMMUNICATION
o Greet Visitors.
o Answer phone and direct calls.
o Manage Client Contacts and emails.
o Organize and schedule meetings or virtual appointments.
o Follow-up email correspondence.
PROJECT BASED TASKS
o Project Management in Asana.
o Create and develop report templates.
o Edit reports and presentations including graphics and visuals.
o Enter data or responses from meetings and follow-up with clients and vendors.
o Update client profile sheets.
TECHNICAL SKILLS
o Strong verbal and written communication skills.
o Organized and attention to detail.
o Time management with a proven ability to effectively meet deadlines.
o Friendly, helpful, positive attitude, and servant heart.
SOFTWARE UTILIZATION
o Microsoft office Suite (Excel, Outlook, Power Point, Teams, and Word)
o Adobe Suite (Acrobat, In-Design, and familiarity with Illustrator)
o Other Platforms (Poll, Everywhere, Social Pinpoint)
o Project Management Tools (Asana, MS Teams, ZOOM)
OTHER ITEMS
o Monitor and order office supplies.
o Arrange travel accommodation.
o Take notes and follow up on actions as requested to ensure priorities are met.
COMPENSATION
o Salary Range : 65k-80k
o Health and Dental Insurance
o Disability Coverage
o Flexible PTO
o Retirement Options