PART TIME Office Admin (Administrative Assistant I)

Russell Tobin's client, a technology company in the US, is hiring Administrative Assistants in Sunnyvale, CA.

Job Title: Administrative Assistant I

Location: Sunnyvale, CA (100% on-site)
Job Category: Admin/Clerical

Pay Rate: $18 -$20.39/hr.

Job Description:

We are seeking a proactive and reliable Office Admin to join team in Sunnyvale, CA. This role will primarily focus on managing office operations and providing administrative support. The ideal candidate will have excellent organizational skills, a positive attitude, and the ability to handle multiple tasks in a fast-paced, dynamic environment.

Key Responsibilities:

• Manage office supplies and inventory, ensuring all necessary materials are stocked and readily available.
• Assist with team requests, including equipment, conference rooms, and other office-related needs.
• Perform data entry and maintain up-to-date databases.
• Answer phone calls, respond to emails, and handle inquiries in a timely and professional manner.
• Coordinate office events, meetings, team summits, and more.
• Assist with new hire and contractor onboarding.
• Ensure a clean, organized, and welcoming office environment.

Preferred Qualifications:

• Ability to understand assignments and complete them with confidence.
• Strong commitment to excellence, responsiveness, and attention to detail.
• Strong organizational skills and the ability to prioritize tasks effectively.
• Positive and innovative mindset, especially in ambiguous situations.
• Resourceful and collaborative, with the ability to work well with others.
• Excellent communication and interpersonal skills.
• Proficient written and verbal communication skills with professionalism.
• Ability to lift and carry items up to 30 pounds (office supplies, equipment, documents).
• High school diploma or equivalent.
• Previous experience as an office administrator or in a similar administrative role is a plus.
• Proficiency in products such as Calendar, Numbers, and Keynote is a plus.

Education: High school diploma or equivalent required.
Languages: Proficiency in English (Read, Write, Speak).

Work Schedule:

• Hours per Week: Part-time role, about 24 hours per week)
• Schedule Notes: 3-6 month role with possibility of extension. 100% on-site, working Tuesday through Thursday.

Benefits that Russell Tobin offers:

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.