Accounts Payable Operations Analyst

Job Title: AP Operations Analyst

Location: Atlanta - Hybrid

Reports to: AP Operations Manager

Department Name: Finance Operations - AP

Position Type: Full Time, Non-Exempt

Overview

The AP Ops Analyst is responsible for the timely and accurate processing and/or troubleshooting of Accounts Payables issues resulting from vendors performing services at customer sites. The role advocates for both customers and vendors by maintaining a vigilant posture towards the accuracy of records and timeliness of processing.

Note: We are also considering candidates located in New Jersey or the St. Louis, MO area for this position.

Key Responsibilities

• Manage exception invoices and work orders backlog for assigned customers and/or vendors per established goals and objectives
• Liaise with vendors to ensure invoices are accurate and in compliance with company requirements
• Resolve past due invoices, short-payments, and credits, to maintain AP aging of the assigned accounts below 30 days, as well as to ensure service continuity for Rubicon customer by promoting a healthy AP posture
• Match unpaid invoices to the appropriate Rubicon open work order, and release for prompt payment
• Provide status of outstanding backlog for assigned accounts
• Support ongoing initiatives to improve auto-vouchering performance
• Promptly escalate order/profile/vendor data discrepancies to resolve the root cause of the issues delaying auto-voucher/vouchering/payment
• Restore services interruptions by executing all the appropriate actions to repair the root causes leading to vendor service interruption
• Provide timely feedback to all necessary stakeholders regarding root causes leading to vendor service interruption to prevent the reoccurrence of the same issue
• Follow the billing calendar and ensure that all past due invoices are processed and scheduled for payment before the billing date, monitor open work orders for vendors performing services to Rubicon customers

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field
• 1 years of experience working in accounts payable or similar roles preferred
• Demonstrated financial acumen
• Demonstrated project execution experience
• Willingness to corporate with customers and management to resolve any issues that may arise 
• Demonstrated ability to work well as part of a team
• Strong organizational and multitasking skills 
• Strong knowledge of MS Office and Excel  

Benefits 

• Healthcare Benefits: Fully paid medical premiums for all full-time employees and their dependents
• 401(K) with employer match after 90 days of employment
• Maternity/Paternity Leave Policy: Rubicon provides paid maternity leave based on years of service, as well as paid paternity leave
• Generous PTO: Generous paid time off is granted to employees (with proper approvals), with a minimum of 12 days off in your first year of employment plus 11 paid company holidays per year
• Inclusion & Diversity Affinity Groups to support belonging

 Physical Demands and Working Environment

• While performing the duties of this job in a home office setting, the employee is regularly required to work on a computer for extended periods of time. Travel to attend team meetings may be required. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions 
•  To facilitate working from home, and as a requirement for this role, candidates must provide their own eligible, high speed internet access with sufficient bandwidth to execute all job functions. Company laptop will be provided  

About Rubicon

Rubicon builds technology products and provides expert sustainability solutions to waste generators and material processors to help them understand, manage, and reduce waste. As a mission-driven company, Rubicon helps its customers improve operational efficiency, unlock economic value, and deliver better environmental outcomes. To learn more, visit rubicon.com.

Rubicon is an Equal Employment Opportunity Employer. We also maintain a Drug-Free Workplace.

Rubicon is committed to sustainability and will rely on all employees to serve as an advocate for ESG both internally and externally to help grow the Company’s ESG objectives.

• Environment: Contribute, measurably, to Rubicon’s carbon reduction goal and circular economy efforts
• Social: Support Rubicon’s efforts to cultivate/promote racial and gender equity
• Governance: Advance Rubicon’s commitment to best-in-class governance practices