Payroll Supervisor

Qualifications:

• Education: Bachelor’s degree in Business, Accounting, or Finance; Accounting preferred
• Proven experience (typically 3-5 years) in accounting or payroll processing
• Previous supervisory or team leadership experience is a plus.

Problem Solving:

Technical Skills:

• Knowledge of payroll tax laws, labor laws, and benefits administration.
• Advanced Excel skills and familiarity with data analysis and reporting.
• SAP experience is a plus.

Soft Skills:

• Strong leadership and organizational skills.
• Attention to detail and high level of accuracy.
• Ability to work under pressure and meet deadlines.
• Excellent communication and interpersonal skills to interact with employees and management.

Accountability:

Payroll Management:

• Supervise the preparation and processing of payroll for all employees (salaried & hourly).
• Ensure payroll is processed in compliance with federal, state, and local laws.
• Oversee the accuracy of wage and hour calculations, including bonuses, overtime, deductions, and other adjustments.

Team Supervision:

• Lead, mentor, and manage a team of payroll/benefits coordinators.
• Conduct training for new payroll staff and provide ongoing support and guidance.
• Ensure proper division of tasks and manage workloads within the team.

Compliance & Reporting:

• Ensure compliance with all applicable laws and tax requirements.
• Ensure compliance with all SOX requirements.
• Maintain and file appropriate documentation related to payroll (e.g., tax filings, audits).
• Prepare and submit periodic payroll reports for management review.

Issue Resolution:

• Resolve payroll discrepancies, employee queries in a timely and efficient manner.
• Investigate and resolve any payroll-related errors or discrepancies, ensuring accuracy.

System & Process Improvement:

• Assist in the implementation and maintenance of payroll software and systems.
• Recommend improvements to payroll processes, procedures, and controls to ensure efficiency and accuracy.

Tax and Benefits Administration:

• Coordinate payroll tax filings, ensuring timely submission of all federal, state, and local tax payments.
• Oversee employee benefits deductions, including insurance, retirement contributions, etc.

Record-Keeping & Documentation:

• Ensure proper record-keeping of payroll files, ensuring confidentiality of employee information.
• Maintain accurate timekeeping records and other relevant documents.