Billboard Leasing and Office Administrator

Billboard Leasing & Office Administrator

Reports to: General Manager

Type of Position: Full Time, exempt

Essential Functions

• Process and track all incoming and outgoing payments, ensuring that all transactions are recorded accurately and promptly.
• Regularly reconcile bank statements and ensure that all accounts are balanced, and discrepancies are resolved in a timely manner.
• Perform monthly credit card reconciliations, ensuring that all expenses are categorized correctly, and statements are paid on time.
• Assist the accounting department with monthly audits, ensuring that financial records are complete, accurate, and in compliance with internal controls.
• Manage and track sign permits, ensuring timely renewals and compliance with all relevant regulations.
• Provide general accounting department support, including filing, data entry, and preparation of reports as needed.
• Maintain and organize electronic and physical lease files for R&R Outdoor and Ruby Falls.
• Draft leases for new and existing billboard locations.
• Collaborate with the General Manager to negotiate lease renewals.
• Research and update lease agreements due to property ownership changes, including sales or inheritance.
• Coordinate with the Department of Transportation (DOT) to verify legal site eligibility for new billboard construction.
• Assist in the collection of overdue accounts.
• Serve as the first point of contact for incoming calls, directing inquiries appropriately.
• Provide support to prospective clients by relaying information to the sales department.
• Manage general filing and document organization for operational efficiency.
• Assist in the preparation of monthly reports for the General Manager.
• Assist the accounting department with various other duties as required to support the smooth operation of financial activities.

Required Competencies

• Communication.
• Attention to detail.
• Organization and Time Management.
• Relationship Management.
• Financial Acumen.
• Problem Solving.
• Adaptability.

Work Environment Work is regularly performed in an office environment.

Required Education and Experience

• Bachelor's degree in business, accounting, billboards or related field
• Minimum of 2 years in office administration, accounting, or related field. Experience in billboarding leasing is a plus.
• Exceptional verbal and written communication skills with both internal and external stakeholders.
• Intermediate to Advanced level Excel proficiency.
• Experience in a customer service focused company is a plus.

Physical Demands

• Prolonged periods of sitting at a desk and working on a computer.
• Occasional walking, lifting, bending, stooping, reaching and carrying.
• Mental alertness to achieve high level of accuracy and manual dexterity to operate a computer and other office equipment.

Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the team member for this job. Performs other duties as assigned.