What are the responsibilities and job description for the Project Manager/Project Coordinator position at Ruekert & Mielke, Inc?
Axiom Consultants – a 100% employee owned Ruekert and Mielke company – is working to expand our overall Building Services team. The Building Services team is headquartered out of Iowa City, IA. This position provides a great opportunity to become a part of an award-winning group of engineers and design staff doing incredible work every day. The variety of work, and flexible approach will help you to find your work rewarding and fulfilling while being part of a company with long-standing roots based in employee ownership with a focus on work-life balance!
We are looking for a capable Project Manager/Project Coordinator to serve within our Building Services Department. The Building Services Department at Axiom comprises our Structural, Mechanical, and Electrical Engineering staff as well as professional project managers and coordinators for the entire team. This position will provide critical management and support to the department working with all of its disciplines – structural, mechanical, and electrical engineering. The position will also coordinate outside architectural partners – who are both working for us and whom we are subcontracted too. This position involves a tremendous amount of owner coordination. This position will involve critical thinking skills, requires adaptable and flexible attitude, and requires provision of unmatched client service day in and day out. This is a position that is anything but “rinse and repeat” with a lot of job variation and differentiated tasks. It involves a tremendous work ethic, great personal drive and organization, and a huge amount of flexibility. This position will serve under the guidance of the Building Services Team Leader and the Senior Building Services Project Manager.
The successful candidate for this position will be extremely detailed, forward-thinking, and problem-solving. Being a self-starter and incredibly diligent with task and schedule management are key. A background in design and construction are highly desirable – the ideal candidate may have served as a Project Manager for an Engineering, Architectural, on General Contracting company in the past. They will work on planning, design, and construction tasks with the biggest focus being on back-end services. Planning services will include due diligence tasks – coordinating and contracting subs, scheduling due diligence specialty services, determination of AHJ requirements, client check-ins, permitting, and kickoff meetings. Design coordination tasks will include scheduling, deliverables tracking, coordination of teams, holding page turn meetings, specification creation, assembly of plans, invoicing, and tracking of staff progress. Construction phase tasks will include meetings (both on site and remote), tracking of requests for information, creation of instructions to contractors, shop drawing reviews, review of pay applications, construction progress reporting, meeting minutes, punchlist creation, closeout documents, and more.
This opportunity provides for mentorship and instruction, where necessary. The ideal candidate may not be skilled in all of these areas but will have the opportunity to learn some of these skills from their manager and other project management staff. Prior experience with construction, scheduling, engineering design, specifications, progress reporting, team coordination, presentations, marketing, and drafting all a plus. Candidates should highlight their experience in these areas if they have it. In this role you will work daily to complete timely work with expectations for frequent and quick changes in task requirements.
This is a unique, fast-paced, and highly adaptable job requiring a unique skillset and proper mindset. Ability to learn, adapt, drive processes, and balance numerous projects at once are all absolutely required.
Primary Roles for this position will be:
- Scheduling
- Creating Schedule Deliverables
- Proposal Assistance
- Marketing Materials and Assistance
- Daily Engineering Team Coordination
- Specifications
- Instructions to Contractor
- Design Progress Meetings
- Survey Scheduling and One Calls
- Progress Reporting
- Site Visits
- Plan Markups
- QA/QC of Plan Production
- Architectural Coordination
- Shop Drawing Reviews
- Construction Progress Meetings
Required Education, Software, and Skills:
Associates Degree required at a minimum
- Valid Iowa Driver’s License
- Bluebeam Revu
- Microsoft Project
- Excel, Word, Outlook, Power Point
- Commercial Building Construction
- Municipal Design and Construction
- Collaborative and Professional Attitude
- Excellent Speaking and Writing Skills
- Attention to Detail and Note Taking
- Microsoft OneNote – Project Note Management
- Ability to Lead Teams and Direct Work
Preferred Education, Software, and Skills
Bachelor’s Degree (or higher) in related field preferred.
- Revit
- InDesign / Adobe Creative Suite
- ProCore
- Submittal Exchange
- ComCheck
- Architectural Design
- Civil Site Design
- Structural Building Systems
- HVAC / Plumbing Building Systems
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