What are the responsibilities and job description for the Office Manager position at Runix Home Services LLC?
Context:
Our company provides both property management and property maintenance services to home owners, landlords and businesses. Visit our website at www.runixhomes.com for more details.
Overview:
As an Office Manager, you will play a vital role in ensuring the smooth and efficient operation of our business. You will be responsible for managing customer accounts, preparing quotes, scheduling jobs, and coordinating with both customers and field technicians to maintain exceptional service standards. Additionally, you will oversee the creation of supply lists, procurement of necessary materials, job invoicing, and categorizing financial transactions in QuickBooks.
This role requires a strong leader who is committed to ensuring all business systems and processes are strictly followed. You will be responsible for maintaining consistency and accountability across the team, ensuring that our established standards are upheld without exception.
Your organizational skills and attention to detail will support accurate record-keeping and prompt account collections. Clear and proactive communication—via phone, text, and email—will be key to building strong relationships with customers and providing seamless support to our technicians.
Hours for this job will be from 8-12 with potential for growth and flexibility. This is also a Hybrid position where you can occasionally work from home.
Duties:
- Set up new customer accounts and ensure accurate information is recorded.
- Prepare and provide detailed quotes to customers.
- Schedule jobs efficiently, coordinating with customers and technicians.
- Create supply lists and order necessary materials for each job.
- Generate and send invoices for completed work.
- Categorize financial transactions accurately in QuickBooks.
- Pay bills to vendors.
- Monitor and collect on accounts, ensuring timely payments.
- Fast communication with customers and field technicians via phone and text.
- Innovate and create new processes that helps the business grow
Experience:
- Basic: Previous experience in an office or organizational role with demonstrated skills in managing schedules, customer accounts, or business systems.
- Preferred: Background as a property manager or in dispatch for a service company, such as plumbing, electrical, or similar industries.
If you are a motivated individual with a passion for developing innovative systems and love a challenge then we encourage you to apply for the position.
This is a part-time opportunity offering competitive compensation. Join our team and gain valuable experience in property maintenance while contributing to the success of our organization. Apply now!
Job Type: Part-time
Pay: $15.00 - $20.00 per hour
Expected hours: 15 – 20 per week
Benefits:
- Employee discount
Schedule:
- Day shift
- Monday to Friday
- On call
Work Location: Hybrid remote in Rupert, ID 83350
Salary : $15 - $20