Operations and Administrative Support Specialist

Job Description

The Rural Advancement Foundation International-USA (RAFI) is seeking a highly motivated and organized Part Time Operations Coordinator. This role will be responsible for maintaining the organization's technology, building, and grounds, as well as providing general administrative support to the team. The ideal candidate will have a strong knowledge of Google Apps/Suite and Microsoft Office applications, with the ability to adapt to changing situations.

Responsibilities:

• Maintain and update organizational online accounts, password management system, and email vault.
• Create and manage systems for email organization and administration.
• Ensure Google Drive is well-organized and accessible to staff members.
• Coordinate technology needs for remote and hybrid work arrangements.

Administrative Support:

• Organize and maintain up-to-date contact lists, including vendor contacts and staff rosters.
• Arrange travel, meeting space, and meal functions for RAFI events and meetings.
• Respond to inquiries and route calls to relevant parties.
• Provide HR support for hiring, orientation, and offboarding processes.

Building & Grounds Maintenance:

• Manage building rental requests and incoming mail.
• Order and maintain supplies for office, programs, and staff.
• Maintain cleanliness and appearance of building and grounds.
• Coordinate maintenance and repairs as needed.