Manager Financial Operations - Community Health and Engagement

Location: Chicago, IL

Hospital: RUSH University Medical Center

Department: Adolescent Family Center - Community Health and Engagement

Work Type: Full Time (Total FTE between 0.9 and 1.0)

Shift: Shift 1

Work Schedule: 8 Hr (8:30:00 AM - 5:00:00 PM)

Summary:
This position is responsible for the development and maintenance of financial structures, analysis and processes to enhance and manage the financial objectives of the Community Based Practices (CPBs), housed in the Office of Community Health Equity and Engagement (CHEE). Reviews the financial performance of multiple Accounting Units, grants and philanthropic activities, contracts, and revenue cycling processes; formulates recommendations based on data analysis; and partners with leadership to implement changes that improve the financial outcomes. The Manager, Financial Operations verifies and oversees the ongoing financial reporting and variance processes for the CBPs and is responsible for providing CBP budget planning and reporting, financial management and oversight of grant funding and billing, in cooperation with professional staff and external partners. This position also maintains office operations, data collection and management, and reporting. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.

Responsibilities:
Financial Administration (80%):
• Leads the management of financial processes, including planning, developing and maintaining financial tracking systems across the CBPs.
• Establishes and independently manages electronic financial data management systems for multiple accounting units, grants and contracts.
• Maintains up-to-date financial reports for multiple grants, contracts and accounting units and provides insight toward strategic financial initiatives.
• Develops, analyzes and manages the production of multiple fiscal year accounting unit budgets.
• Monitors and reports monthly on multiple budget expenditures against accounting units, contracts and grant funds.
• Calculates variances from budgets and reports significant issues to management, independently takes corrective action as needed.
• Coordinates and prepares monthly journal entries for corrections, internal invoicing and other institutional processes.
• Responsible for monthly and fiscal year-end close processes, including submitting public health grant financial reports; submitting accruals to finance department; coordinating, reviewing, and reconciling accounts to ensure proper fiscal management.
• Analyzes revenue cycling processes and results; collaborates with Director and Managers to optimize insurance reimbursement and assure grant compliance.
• Manages deposits to the cashier office for the CBPs.
• Supports decision-making by Director and Managers by providing budget projections, revenue forecasts, and lending technical and administrative expertise.
• Trains staff in financial dashboards and reporting procedures as needed.
• Manages labor distribution and labor cost transfer process for employees in the CBPs and external departments.

Office Operations (20%):
• Manages the reimbursement process for the CBPs, including proxy approver and requesters.
• Manages service contract submission process and contract library for the CBPs to maximize efficiency.
• Manages payroll access and manager/employee approval assignments in the payroll system
• Oversees supply chain management systems, responsible for maintaining and updating office workflows based on efficiency and effectiveness, collaborates with Director and Managers, on process improvement initiatives.
• Communicates and acts as liaison to Payroll and Human Resources regarding personnel issues with financial implications.
• Manages and supports accounts payable processes, communicates with Rush accounts payable and administrative assistants to ensure invoices are paid in a timely manner and CBP staff are updated regarding institutional process changes.
• Facilitates new vendor setup process, with a focus on ensuring payment terms are established in accordance with Rush’s Anchor Mission initiatives.
• Establishes and manages systems for maintaining records on all staff FTE allocations.

Required Jobs Qualifications:
• Bachelor’s degree required in fiscal management, accounting, health systems management, grants administration or related discipline.
• 5 years of finance experience, preferably in a healthcare setting.
• Well organized, detail-oriented.
• Proficient in Microsoft Office Suite.
• Experience with database management.
• Experience working on multiple projects simultaneously.
• Experience working in a fast-paced environment.
• Experience managing several funds and accounting units simultaneously.
• Experience delivering outstanding customer service and interacting effectively with all levels of staff, faculty, administration and external business associates.
• Ability to work both independently and as collaborative team member
• Ability to focus and perform well under pressure, effectively prioritize, meet deadlines, and maintain confidentiality.
• Ability to think strategically, conceive and manage projects, independently identify problems and develop solutions.

Preferred Job Qualifications:
• Master’s degree.
• Knowledge of RUSH LINK and other financial systems.
• Experience with public and governmental grant-related financial processes

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.