What are the responsibilities and job description for the Preconstruction Coordinator position at Russell Co.?
Brief Description
We are seeking an ambitious, energetic and self-motivated Preconstruction Coordinator to join our growing team!
As a Preconstruction Coordinator, you will help us reach our strategic growth goals by supporting the Preconstruction team.
Preconstruction Support
We are seeking an ambitious, energetic and self-motivated Preconstruction Coordinator to join our growing team!
As a Preconstruction Coordinator, you will help us reach our strategic growth goals by supporting the Preconstruction team.
Preconstruction Support
- Assist the team with bid day activities including team communication, bid form updates, printing and all related tasks.
- Support trade partner outreach during the bidding phase of projects.
- Coordinate with team members for post-bid/pre-award interviews with trade partners.
- Manage front-end reviews for bid forms and envelopes.
- Post-bid responsibilities, including scanning and saving all received bids to Procore and BuildingConnected.
- Place orders for bidding documents and arrange pickups as needed.
- Monitor and update the ‘Bullpen for Pending Projects’, deleting or transferring files to Procore as needed.
- Assist with managing all three estimating inboxes.
- Support the weekly Pipeline reporting process, ensuring preconstruction team members maintain accurate and up-to-date information.
- Create new projects in bid software.
- Assist team with setting up new projects, including building trades and preliminary subcontractor lists for invitations to bid.
- Maintain subcontractor lists and update contact information in bidding software.
- Create, track and maintain project directories and master invite lists.
- Solicit and document bidder status with emails and phone calls. Document in bid software.
- Support the TradeTapp prequalification process, including:
- Downloading internal summaries to save to Procore for project teams.
- Pulling requested information from prequalification applicants and distributing to the project team.
- Maintaining the TradeTapp status log in SharePoint.
- Ensure all drawings and specifications have been received and are uploaded into project management software.
- Send addendums, RFIs and other pertinent project information updates to bidders.
- Maintain subcontractor prequalification database.
- Send prequalification forms to subcontractors and suppliers.
- Collect and file Diversity certificates from subcontractors.
- Contact subcontractor references as needed.
- Responding to status requests or process questions from project teams.
- Support and troubleshoot questions from subcontractors and / or suppliers.
- Send review reminders to the CFO and Project Executives.
- Follow up on prequalifications in progress to close records efficiently.
- Assist with outreach efforts related to small businesses and disadvantaged firms.
- Support trade partner appreciation luncheons across all offices.
- Coordinate team site visits and lunches as needed.
- Monitor third-party project lead services and client websites to identify new pursuit and bid opportunities.
- Assist with preparing hard bid drawings and addendums for upload into necessary modules.
- Collaborate with teams to create and maintain bidder lists in BuildingConnected and for new geographic markets.
- Provide support for budget rolls and other cost-related preconstruction tasks.
- High school diploma or GED required. Advanced experience in business preferred. College coursework desired.
- Strong organizational skills and attention to detail are essential.
- Proficiency in software platforms such as Procore, BuildingConnected and SharePoint preferred but not required, training available.
- Excellent communication and interpersonal skills are a must.
- Ability to manage multiple tasks and deadlines in a fast-paced environment.
- Construction industry experience desired. Familiarity with preconstruction processes is a plus.
