Accounts Payable Specialist

Russell Marine LLC is proud to be an equal opportunity employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other protected status. If you require special assistance or accommodation while seeking employment with Russell Marine, LLC, please contact Human Resources at . To read more about this, view the poster and this

Accounts Payable Specialist

Job Code:2025-01-APSPC-007 TrainingCompany-specific training to be provided Experience2 years of A/P experience TravelNo LocationChannelview

SUMMARY: As an Accounts Payable Specialist, this position manages the accounts payable process at Russell Marine, LLC, including processing invoices, monitoring transactions, and ensuring accuracy. The role involves distributing invoices for approval, generating reports, and maintaining accounting records to ensure compliance and financial accuracy.

Job Duties And Responsibilities

• Process accounts payable in compliance with financial policies and procedures, ensuring accurate and timely payments. This includes managing high-volume tasks such as coding invoices, vouchers, expense reports, and check requests, and performing daily financial transactions like verifying, classifying, computing, posting, and recording data.
• Research and resolve invoice discrepancies by coordinating with vendors and internal departments, and monitor accounts to ensure payments are current, addressing overdue balances and discrepancies.
• Prepare and execute check runs, post transactions to journals, ledgers, and financial records, and assist with month-end closing to ensure accurate reporting.
• Respond to vendor inquiries, provide support to resolve payable-related concerns, and provide supporting documentation for audits to ensure compliance with audit requirements.
• Maintain accurate financial records, uphold confidentiality, reconcile monthly credit card statements, and collaborate with cross-functional teams to streamline accounts payable processes and improve efficiency.
• Perform other related duties as assigned.
  
  
  

Required Qualifications

• Education: Must have a valid driver’s license. High school diploma or equivalent.
• Experience: Two (2) years of experience in Accounts Payable (A/P).
• Knowledge/Skills/Abilities (KSA): Must possess a good understanding of basic accounting principles and the ability to code G/L accounts properly. Must possess advanced knowledge of Microsoft Office, including proficiency in Excel (ability to comfortably use V-lookup, pivot, and other functions). Ability to prioritize multiple assignments and complete work to articulated deadlines based on team needs. Strong written and verbal communication skills in English to effectively present information and respond to questions from managers, employees, and vendors. Demonstrate successful ability to build positive partnerships and work collaboratively.
  
  
  

Preferred Qualifications

• Certification(s): Associate's degree in accounting or related field. Certified Accounts Payable Professional (CAPP) certification.
• Experience: Five (5) years of experience in Accounts Payable (A/P) within the construction industry.
• Knowledge/Skills/Abilities (KSA): Bilingual in Spanish. General knowledge of Sage Construction and Real Estate (CRE) Payroll system. Thorough knowledge of taxes and retainage in the construction business.
  
  
  

WORKING CONDITIONS

• The individual must be able to perform the job's essential functions with or without reasonable workplace accommodation.
• The individual may be required to work long hours and/or weekends.
• The individual may occasionally be required to stand, stoop, bend, crouch, kneel, climb, or sit for long periods.
• The individual will be required to operate in a clerical office setting. The individual will routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets, and tablets.
• The individual may be required to perform repetitive movements by feet, shoulders, arms, wrists, hands, and back in work performance.
  
  
  

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

The Company expects and requires all employees to observe and fulfill all safety responsibilities outlined in workplace safety training and actively work toward maintaining a safe workplace. Employees are authorized and obligated to stop work on any task or series of tasks whenever an unsafe condition or situation is anticipated or is observed and bring problems to the attention of the immediate supervisor, HSE Manager, or HR Manager. Failure to do so can result in disciplinary action, including termination of employment. All employees are required to have regular attendance and punctuality. Employment at Russell Marine, LLC is on an “at-will” basis. There is no contract of employment between Russell Marine, LLC and any one or all of its employees unless explicitly stated elsewhere. Employment security cannot be guaranteed for or by any employee. No Manager, Supervisor, or employee of the Company has any authority to enter into an agreement for employment for any specified period of time or to make an agreement for employment other than at will. Only the Owner or President has the authority to modify the at-will relationship, and then only in writing specifically addressed to the employee on this issue and signed by that Russell Marine, LLC Executive.

Russell Marine, LLC is proud to be an equal opportunity employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other protected status. If you require special assistance or accommodation while seeking employment with Russell Marine, LLC, please contact Human Resources at hr.jobs@russellmarinellc.com.