Accounts Receivable Clerk

Job Title: Accounts Receivable Clerk
Location: 401 Old Wyomissing Rd, Reading, PA 19611
Division: Russell Plywood - A Division of Würth Baer Supply Company
Schedule: Monday-Friday, 8:00am-5:00pm ET
Compensation: $20.00 to $21.00 per hour

Company Overview:

Russell Plywood - a Division of Würth Baer Supply Company is a wholesale distributor of high-quality Hardwood Veneer Plywood and related panel products. Since 1953, the people of Russell Plywood have been dedicated to developing one of the industry’s largest selections of products for the woodworking industry.

Würth Baer Supply Company is one of the nation's leading specialty wholesale distributors to the woodworking industry, offering an extensive inventory of decorative and functional hardware, tools, shop supplies, surfacing materials, board & panel products, and woodworking machinery. The company’s annual revenue is over $400M and has 30 distribution locations in the Upper Midwest, the Midwest, the Ohio Valley, the East, and Northeastern United States. Würth Baer Supply Company is a wholly owned subsidiary of the Würth Group, a €20B-plus privately held company based in Kunzelsau, Germany, with over 400 companies in 80 countries around the world.

Position Overview:

Russell Plywood – a Division of Würth Baer Supply Company is seeking a motivated and detail-oriented Accounts Receivable Clerk to join our finance team in Reading, PA. This position plays a crucial role in managing our accounts receivable processes, including invoicing, credit processing, cash application, and month-end completion tasks. The ideal candidate will have a strong background in accounts receivable functions, excellent organizational skills, and a proactive approach to problem-solving.

Key Responsibilities:

The Accounts Receivable Clerk at Russell will be responsible for, but not limited to, the following:

· Invoicing Customers for the Reading and Delaware Regions:
Generate and issue invoices to customers within the Reading and Delaware regions in a timely and accurate manner. Ensure all details—such as pricing, quantities, and terms—are correct and aligned with customer agreements. Monitor the invoicing process to maintain consistency and prevent errors, ensuring that invoices are dispatched on time to facilitate prompt payment.

· Processing Customer Credits and Returns:
Manage customer credits and return transactions by accurately processing adjustments to customer accounts. This includes documenting the reason for the credit or return, verifying the legitimacy of claims, and coordinating with sales and inventory teams. Follow up on any open or disputed returns, ensuring resolution is achieved in a timely manner. Keep detailed records of all transactions to maintain transparency and accuracy.

· Cash Application:
Process incoming customer payments by applying cash accurately to open accounts receivable. Verify payment amounts, match them to corresponding invoices, and resolve any discrepancies. Utilize various payment methods, including checks, wire transfers, and electronic payments, ensuring that all payments are applied in accordance with company policies and customer terms. Generate and track payment receipts, ensuring customers' accounts are up-to-date and any overpayments or underpayments are quickly identified and corrected.

· Tracking and Managing Petty Cash:
Oversee the petty cash fund, ensuring it is accurately tracked and reconciled regularly. Record all transactions and ensure that petty cash expenses are consistent with company policies. Maintain an organized log for reimbursement requests and reconcile the petty cash balance with the general ledger. Prepare reports for management review and provide recommendations for improved management of petty cash when necessary.

· Managing Sales Orders and Accounts Receivable Modules During Month-End Closing:
Ensure that sales orders are processed and recorded accurately within the accounts receivable system. During the month-end closing process, reconcile accounts and manage the accounts receivable modules to ensure that all outstanding invoices and customer transactions are correctly reflected. Assist in the preparation of reports, including aging reports and any discrepancies that need to be addressed. Support the month-end close by ensuring that receivables are accounted for and timely cleared.

· Miscellaneous Department Tasks:
Provide general administrative and finance-related support to the accounting and finance departments as needed. This includes assisting with various office tasks such as filing, data entry, answering queries from customers, and preparing reports. Help streamline departmental processes by identifying areas for improvement and working with team members to implement best practices. Maintain up-to-date knowledge of accounting policies and software used within the company, ensuring compliance with organizational and industry standards.

Qualifications:

• Experience: 2 years in accounts receivable or a related financial role
• Software Proficiency: Strong proficiency in Microsoft Excel and experience with accounting software (QuickBooks, SAP, Oracle)
• Analytical Skills: Excellent attention to detail with strong analytical and problem-solving abilities
• Communication: Outstanding communication and interpersonal skills, with the ability to work effectively with cross-functional teams
• Multitasking: Strong organizational skills and the ability to manage multiple tasks in a fast-paced environment
• Accounting Knowledge: Solid understanding of accounting principles and practices
• Payment Systems: Experience with electronic payment systems and financial reporting tools is preferred
• Certification: Certification in accounts payable or related field (e.g., Certified Accounts Payable Professional) is a plus
• Confidentiality: Strong commitment to maintaining confidentiality and the integrity of financial information

Employee Benefits:

• Competitive wages
• Excellent health insurance choices
• Paid time off
• Company-matched 401(k)
• Equal Opportunity Employer

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Job Type: Full-time

Pay: $20.00 - $21.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Application Question(s):

• Do you have reliable transportation to get to work?
• This is an onsite role (non-hybrid/non-remote). Please confirm you understand you'll be working in the office Monday-Friday in Reading, PA by typing "yes."
• How many years of Accounts Receivable experience do you have?
• This role pays $20.00 to $21.00/HR to start. Please type "yes" if you understand this. If your needs are higher, please do not apply.

Education:

• High school or equivalent (Required)

Ability to Relocate:

• Reading, PA 19611: Relocate before starting work (Required)

Work Location: In person

Salary : $400