Administrative Assistant 1

The primary role of the Administrative Assistant is to oversee: day-to-day operations for the corporate office, perform administrative tasks, provide support for corporate initiatives and to serve as the front line representative of the company.

This position will require a full-time physical office presence, Monday through Friday, additional hours when necessary.

 ESSENTIAL RESPONSIBILITIES:

• Performs reception duties by greeting visitors, answering phones, receiving and distributing faxes, handles incoming and outgoing mail, making copies, and various clerical duties required of the position.
• Serves as administrative support for department managers.
• Assist office staff with miscellaneous requests as need, i.e. help with large mailings, stuffing envelopes, stamping as needed.
• Assisting with correspondence, record keeping, scheduling, meeting material preparation, and meeting set up. 
• Ordering meals as needed for meetings and events.
• Maintains account and shipments with carriers (USPS, Fed Ex, UPS, etc.)
• Maintains inventory of office supplies, postage, and kitchen goods.
• Handles procuring of office supplies for all company locations.
• Assists Accounting and Human Resources with administrative tasks, on occasion as needed.
• Supports branding and social media as directed.
• Supports the company foundation and charitable efforts as directed.
• Supports company social activities as directed.
• Assists with data input into inventory systems for plant activity.
• Assists with reporting, dashboards and other internal communications.
• Other projects and responsibilities may be added at the company’s discretion.

 QUALIFICATIONS: 

 Education:                   High School diploma or equivalent, required. Associates degree or related education, preferred.

                                        Notary Public license, preferred, or willing to obtain

Experience:                             Minimum of one (1) year administrative, clerical, or related experience, required.  

                                                Applicable use of various software packages such as MS Office Products, required.

Skills:                                      Strong organizational skills.

                                                Ability to multi-task with frequent interruptions.

                                                Excellent customer service skills.

                                                Ability to maintain confidentiality.

                                                Self-motivated, ability to work independently.

                                                Attentive to detail and accuracy.

                                                Willingness to take on new tasks and challenges.

                                                Strong typing abilities.

                                                Process ownership and accountability.