What are the responsibilities and job description for the Coordinator, Facilities & Admin Services position at Russell Tobin?
What are we looking for in our Coordinator, Facilities & Admin Services?
Job Title: Coordinator, Facilities & Administrative Services
Job Type: Contract
Location: Woodland Hills, CA
Expected Duration: January 27, 2025 – July 31, 2025
Pay Rate: $25-29.44/hour DOE
Job Description:
The Coordinator, Facilities & Administrative Services will perform various administrative and operational tasks to ensure the smooth functioning of office operations. Responsibilities include:
Pride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.
Rate/Salary: $25-29.44/hour DOE
Job Title: Coordinator, Facilities & Administrative Services
Job Type: Contract
Location: Woodland Hills, CA
Expected Duration: January 27, 2025 – July 31, 2025
Pay Rate: $25-29.44/hour DOE
Job Description:
The Coordinator, Facilities & Administrative Services will perform various administrative and operational tasks to ensure the smooth functioning of office operations. Responsibilities include:
- Receiving and transferring phone calls.
- Updating and managing calendars.
- Processing invoices.
- Maintaining vendor relationships.
- Ordering and setting up catering.
- Managing office supplies and materials.
- Handling conference room requests.
- Managing access and ID badges for employees.
- Serving as a point of contact among executives, employees, clients, and external partners.
- Managing information flow in a timely and accurate manner.
- Keeping track of office supply inventory.
- Formatting information for internal and external communication, including memos, emails, presentations, and reports.
- Taking minutes during meetings.
- Organizing and maintaining the office filing system.
- Ability to interact comfortably and effectively with employees at all levels, including senior management.
- Associate's degree preferred.
- 0-3 years of related experience.
- Strong organizational, administrative, and creative skills.
- Proficiency in Microsoft Office.
- Strong interpersonal and social skills.
- Ability to maintain confidentiality.
- Flexibility and multitasking abilities.
- Analytical and evaluation skills for managing situations and outcomes.
Pride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.
Rate/Salary: $25-29.44/hour DOE
Salary : $25 - $29
