Facilities Coordinator

FLSA: Exempt                                                                             

DEPARTMENT:  Facilities

POSITION OVERVIEW

Maintains physical space, ensuring a safe, clean, and functional environment. Receives, manages, and processes work order requests; ensures problems are resolved quickly. Acts as liaison between employees and any outside contractors needed to resolve specialized problems.

ESSENTIAL FUNCTIONS:

• Ensures assigned equipment is in proper working order, and available for use.
• Assist with planning and coordinate activities of custodial and maintenance related.
• Maintains physical space, ensures clean and functional.
• Assist with coordinating work order requests both janitorial and maintenance related.
• Assists Facilities Manger with coordination with employees and outside vendors and ensures that needs are resolved in a timely manner.
• Assist with onsite support for IT 3rd party vendor.
• Be familiar with site security systems and program site card readers for all staff at multiple locations.
• Inspect buildings to identify general corrective maintenance.
• Maintain records and track maintenance and repairs.
• Assist with facility emergencies as they arise.
• Support furniture and technology equipment inventories.
• Participates as a designated member of the emergency preparedness team.
• Performs other related duties as assigned.

DESIRED SKILLS:

• Knowledge of telephone systems, VoIP (Voice over Internet Protocol) and security access monitoring.
• Ability to prepare and present effective written work, provide strong attention to detail
• Excellent written and verbal communication skills, including the ability to communicate effectively with all levels of the agency staff
• Proactive self-motivator with a professional, positive, and flexible attitude
• Excellent organization skills and the ability to manage multiple projects and meet deadlines
• Ability to work both autonomously and collaboratively in a fast-paced environment with a strong work ethic
• Ability to work independently and be fully accessible during work hours, regardless of work location
• Demonstrated ability to exercise sound judgment
• Knowledge of Microsoft Office (Word, Excel, Outlook)
• Must be able to lift 30 pounds and occasionally up to 50 pounds

QUALIFICATIONS:

• At least 3 years related experience required.
• Facilities/property management experience.
• Vendor relation experience

BENEFITS:

• Full benefits package to all positions after 30 days of employment.
• 100% employer paid premium for HMO Health, Dental, and Vision plans offered to employees.
• 401k plan with 4% employer match.
• Employee Assistance Program (EAP) & Employee Discount Program (LifeMart) 
• PTO that accrues to 15 days annually and increases with seniority.
• 12 Paid Holidays annually.
• Opportunity for growth.
• $68,640-76,000/year starting pay, dependent on experience and skillset.