What are the responsibilities and job description for the Legal Secretary position at Russell Tobin?
Title: Legal Secretary
Location: Philadelphia, PA
Rate: $25 to $30/hr on W2
Job Description:
- The Legal Assistant provides high-level administrative support to attorneys and legal teams. This role involves document production, managing discovery, and preparing for hearings or trials. Responsibilities include scheduling, calendar management, maintaining data in internal systems, and routine communication with clients, court personnel, headquarters, and claims teams.
- The Legal Assistant is responsible for opening, re-opening, and closing legal files, handling e-filings, photocopying, managing incoming and outgoing mail, and performing other administrative tasks as assigned. This individual works with a high degree of independence and is fully proficient in the office’s practices, files, and operations.
Key Responsibilities:
- Prepare and format legal documents, correspondence, and reports
- Assist with discovery and trial/hearing preparation
- Maintain case files and ensure accurate data entry in internal systems
- Coordinate and manage attorney calendars, scheduling appointments and court dates
- Communicate effectively with clients, court staff, and internal departments
- Manage the opening, re-opening, and closing of legal files
- Perform e-filing in compliance with court requirements
- Handle general administrative duties including photocopying, mail distribution, and file organization
- Support attorneys with additional tasks as required
Qualifications:
- 2–4 years of legal experience, preferably within Pennsylvania
- Strong communication skills, both written and verbal
- Proficiency in Microsoft Office Suite and other legal software
- Functional understanding of claims and litigation processes
- Proven ability to work independently and manage multiple tasks efficiently
Additional Requirements:
- Must adhere to professional dress code as specified by office standards
- Familiarity with PA legal procedures and court systems is highly preferred
Please connect with me at (609) 257-2872 or drop me your contact at anil.chamoli@russelltobin.com .
Anil Chamoli
Lead - Recruitment
Contact : 609-257-2872
Email : anil.chamoli@russelltobin.com
Salary : $25 - $30
