What are the responsibilities and job description for the Accounting Administrative Assistant position at Ruth Mott Foundation?
Job Type
Full-time
Description
JOB SUMMARY
Provides assistance with general accounting functions and provides clerical support for Grants, Finance and other Foundation staff.
ESSENTIAL FUNCTIONS
- Enter data to process all invoices, grant payments, and contract payments received.
- Review all payables entries and correct errors prior to sending them to Accountant or Director of Finance & Administration for review. Allocate expenses to the correct department when needed and obtain manager's approval if necessary. Print checks approved for payment.
- Reconcile, verify, review, and enter all employee Mastercard transactions into accounting system.
- Organize, reconcile, verify, and enter all employee expense reports.
- Prepare, update and distribute monthly trial balances to department managers to assist with managing line item amounts for budgeted funds.
- Prepare financial reports as requested.
- Responsible for cash bag reconciliation and deposits during Applewood's open season.
- Collect, process, and maintain vendor W9's as needed. Distinguish tax classification and verify 1099 vendors.
- Perform general office support functions such as scheduling meetings, reserving resources, ordering supplies, mail distribution, maintenance of office equipment and answering / routing incoming calls.
- Support the execution of all organizational goals, especially those related to facilitating a positive organizational and race equity culture.
- Other duties as assigned.
Requirements
QUALIFICATIONS
Knowledge and Relevant Experience
Skills
PHYSICAL DEMANDS
While performing the duties of this job :
WORK ENVIRONMENT
The nature of the work requires the ability to work in an indoor office environment.
Salary Description
48,000 to $58,000 starting annual salary
Salary : $48,000 - $58,000