What are the responsibilities and job description for the Coordinator Administrative position at RWJBarnabas Health?
Job Overview:
The Administrative Coordinator is responsible for managing the daily administrative operations of the residency/fellowship training program, ensuring compliance with Accreditation Council for Graduate Medical Education (ACGME) standards and institutional policies. The administrative coordinator serves as the primary point of contact for residents, faculty, and external institutions, facilitating communication and ensuring the program runs smoothly.
Qualifications:
Required:
- Minimum of 2 years experience in medical education, or related field.
- Knowledge of ACGME accreditation policies and GME regulations.
- Certification as a Training Administrator for Graduate Medical Education (C-TAGME) (preferred)
- Proficiency in Microsoft Office and Residency Management Software
Scheduling Requirements:
- Shift- 7:30am- 3:30pm
- Monday- Friday
- Full Time/Day
Essential Functions:
- Knowledge of ACGME requirements and residency program operations
- Oversee the daily operations of the residency program and medical students.
- Ensure compliance with Accreditation Council for Graduate Medical Education - ACGME or other regulatory bodies.
- Maintain accurate program records, evaluations, and documentation.
- Assist residents with scheduling, credentialing, and licensure requirements.
- Coordinate resident departmental orientation, educational activities, and evaluations.
- Serve as a point of contact for resident inquiries and concerns.
- Assist Program Director with administrative tasks and reporting.
- Organize meetings, maintain minutes, and distribute communications.
- Manage faculty schedules and ensure timely submission of evaluations.
- Coordinate recruitment efforts, including interviews and application processing.
- Assist with onboarding new residents, ensuring completion of necessary paperwork and training.
- Ensure adherence to program policies and accreditation standards.
- Prepare and submit reports for ACGME or other accrediting organizations.
- Assist with program evaluations and continuous improvement initiatives.
- Experience in medical education or administrative support
Benefits and Perks:
At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.
- Paid Time Off (PTO)
- Medical and Prescription Drug Insurance
- Dental and Vision Insurance
- Retirement Plans
- Short & Long Term Disability
- Life & Accidental Death Insurance
- Tuition Reimbursement
- Health Care/Dependent Care Flexible Spending Accounts
- Wellness Programs
- Voluntary Benefits (e.g., Pet Insurance)
- Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!
Choosing RWJBarnabas Health!
RWJBarnabas Health is the premier health care destination providing patient-centered,
high-quality academic medicine in a compassionate and equitable manner, while delivering
a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.
RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.
Equal Opportunity Employer
