Assistant to the CEO

Assistant to CEO

Company

Located in Suffolk, Virginia, Ryan Infrastructure Services is a leading maintenance, repair, site work and specialty construction contractor serving large blue-chip industrial and government customers in the mid-Atlantic region. The Company offers a turnkey suite of solutions including facilities maintenance/repair, environmental remediation, and marine services for its regional customer base. The Company is a go-to contractor due to its deep customer relationships given its decades-long presence in the region and strong market reputation.

Ryan Construction is currently seeking a highly organized, proactive, and dedicated Assistant to the CEO to provide comprehensive support to the CEO and coordinate with site administrators. This role is essential in ensuring smooth operations, efficient communication, and timely execution of key administrative tasks to support both the CEO and site crews. The ideal candidate will be a dependable advocate for the CEO and site teams, enabling them to focus on their core responsibilities.

Key Responsibilities:

1. Load Log Management:

• Receive weekly load logs from CTC and reconcile them with load logs provided by site administrators.
• Ensure accuracy and timely reporting of reconciliations.

2. Crew Support:

• Coordinate and reserve lodging for site crews. oAct as a liaison between site administrators and the home office to facilitate seamless support.
• Assist with coordinating supply deliveries in collaboration with site administrators.

3. CEO Travel and Lodging Coordination:

• Manage all aspects of lodging and travel accommodations for the CEO.
• Maintain a travel calendar to ensure smooth scheduling and communication.

4. Calendar Management:

• Oversee the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Maintain a travel calendar for site crews as needed.

5. General Administrative Support:

• Handle various tasks and special projects as directed by the CEO.
• Act as a central point of contact for communication between the CEO, site administrators, and other stakeholders.

Qualifications:

• Proven experience in an administrative or executive assistant role, preferably supporting senior executives.
• Exceptional organizational and timemanagement skills.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to work independently and maintain confidentiality.
• Problemsolving mindset and ability to anticipate needs.

Preferred Skills:

• Experience in logistics or operations coordination.
• Familiarity with travel booking and reconciliation processes.
• Strong relationshipbuilding skills with internal and external stakeholders.

License/Certification:

• Driver's License (Required)

Benefits:

• Competitive salary based on experience.
• Flexible work environment with opportunities for growth.
• Collaborative and supportive team culture.

All offers of employment will be contingent upon satisfactory pre-employment references, background checks, including verification of employment eligibility status, criminal record search, and passing a standard drug test.

Pay Rate: $20.00/hourly

Benefits:

• 401(k)
• Health Insurance
• Dental Insurance
• Vision Insurance
• HSA
• Group Life Insurance
• Paid Time Off Work

Drug Free Workplace:

Ryan Construction is committed to maintaining a drug-free workplace to ensure the safety, health, and well-being of our employees, customers, and the community. We recognize that a drug-free environment is essential for fostering a productive and safe workplace.

The use, possession, distribution, or being under the influence of illegal drugs or alcohol on company premises and/or project sites, during working hours, or while performing company-related activities is strictly prohibited. This policy applies to all employees, contractors, vendors, and visitors.

EEO Statement:

Ryan Construction is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other characteristic protected by law. We invite all qualified individuals to apply for employment and join us in our mission to create an inclusive and welcoming workplace for everyone.

Location: Suffolk, VA in person