Business Support Coordinator

Contract to hire or Full time opportunity

Seattle WA (downtown)

Great benefits and free parking :)

The Business Support Coordinator will serve as the first point of contact for the company, answer multi-line phone system and expedite all incoming calls, greet guests, maintain the office, and aid administrative staff and investment professionals. Customer service is top priority. Must be extremely reliable, possess a strong work ethic and sound judgement, maintain a positive attitude and a professional demeanor, and display a willingness to go above and beyond.

ESSENTIAL JOB FUNCTIONS

Front Desk/Facilities

· Answering phones and greeting guests.

· Maintains an orderly and professional atmosphere at front desk, lobby area, conference rooms and other common spaces, in addition to ensuring that kitchen, copy and supply rooms are clean and well stocked.

· Video conference set-up for Monday and large group meetings.

· Maintains/stocks espresso machine.

· Orders office food and supplies.

· Order, set up, and clean-up of weekly office breakfast and lunch orders (Mondays)

· Responsible for beginning and end of day cleaning/stocking in kitchen and copy room.

· Coordinates deliveries and work orders with vendors, such as coffee service, building management, carpet/upholstery cleaning, printer/copier maintenance.

· Pick-up/receive & distribute mail, deliveries, and faxes.

· Prepares shipments and mailings, ensuring that all out-going mail and packages go out daily before their pick-up deadlines.

· Coordinate the repair and maintenance of office equipment / reports building issues.

· Plans office birthday parties and social events.

· Assists in planning company events.

· Maintains logs for employee bus passes and parking.

· Assists administrative team with various day-to-day tasks when assistance is needed, such as picking up and preparing lunch for IPs, setting up for meetings, cleaning up after meetings.

· Provide support to both administrative and accounting teams with various projects as assigned.

· Assists with back-up coverage during admin absences/vacations.

Administrative Support – Sr. Associates

· Travel coordination.

· Scheduling & calendar management

· Arrange lunch when needed per office policy.

· Amex reconciliation.

· Perform typing, filing, printing, copying, scanning and other clerical tasks for associates as needed.

Administrative Support – Associates

· Travel coordination.

· Scheduling assistance when needed.

· Arrange lunch when needed per office policy.

· Amex reconciliation.

· Perform typing, filing, printing, copying, scanning and other clerical tasks for associates as needed.