What are the responsibilities and job description for the Administrative Coordinator I position at S.C. Department of Public Health?
Job Responsibilities
Careers at DPH: Work that makes a difference!
Embracing Service, Inspiring Innovation, Promoting Teamwork, Pursuing Excellence, and Advancing Equity
Under supervision from the Director of Biostatistics, functions as a contract specialist to carry out administrative tasks related to meetings with OGC and bureau leadership. Oversees the organization and compliance of contracts made with the bureau and other entities inside and outside of the agency. Assists with the posting of positions within the bureau.
Attends regularly scheduled meetings between bureau leadership and OGC attorneys to discuss new and existing contracts. Takes notes and executes tasks assigned from the meeting to ensure timely processing of data contract requests. Maintains organized list of active contracts to include at a minimum expiration dates and terms of compliance. Informs bureau leadership and OGC when contracts are due for expiration/renewal. Assists with drafting contract language as needed.
Responsible for receiving and reviewing research and Institutional Review Board (IRB) requests. Maintains accurate and adequate notes on existing tracking spreadsheets and
other documents. Takes notes during Institutional Review Board (IRB) quarterly board meetings. Prepares fee schedules for research requests and sends to finance for invoice
preparation.
Assists with posting the bureau of vital statistics positions utilizing the agencies Applicant Tracking System.
Minimum And Additional Requirements
A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.
Work or student experience as a research assistant or experience working on and with research projects. Two (2) years experience working in an office setting with various office products such as Word, Excel, PDF, etc.
Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.
Preferred Qualifications
Highly prefer bachelor's degree or higher education. Work experience as a paralegal or other equivalent position responsible for creating and interpreting legal contracts.
Additional Comments
DRIVING RECORD: If this position requires the applicant to possess a valid driver’s license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.
EEO: SC DPH is an equal employment opportunity/affirmative action employing agency. We are committed to a diverse workforce. SC DPH does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.
Careers at DPH: Work that makes a difference!
Embracing Service, Inspiring Innovation, Promoting Teamwork, Pursuing Excellence, and Advancing Equity
Under supervision from the Director of Biostatistics, functions as a contract specialist to carry out administrative tasks related to meetings with OGC and bureau leadership. Oversees the organization and compliance of contracts made with the bureau and other entities inside and outside of the agency. Assists with the posting of positions within the bureau.
Attends regularly scheduled meetings between bureau leadership and OGC attorneys to discuss new and existing contracts. Takes notes and executes tasks assigned from the meeting to ensure timely processing of data contract requests. Maintains organized list of active contracts to include at a minimum expiration dates and terms of compliance. Informs bureau leadership and OGC when contracts are due for expiration/renewal. Assists with drafting contract language as needed.
Responsible for receiving and reviewing research and Institutional Review Board (IRB) requests. Maintains accurate and adequate notes on existing tracking spreadsheets and
other documents. Takes notes during Institutional Review Board (IRB) quarterly board meetings. Prepares fee schedules for research requests and sends to finance for invoice
preparation.
Assists with posting the bureau of vital statistics positions utilizing the agencies Applicant Tracking System.
Minimum And Additional Requirements
A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.
Work or student experience as a research assistant or experience working on and with research projects. Two (2) years experience working in an office setting with various office products such as Word, Excel, PDF, etc.
Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.
Preferred Qualifications
Highly prefer bachelor's degree or higher education. Work experience as a paralegal or other equivalent position responsible for creating and interpreting legal contracts.
Additional Comments
DRIVING RECORD: If this position requires the applicant to possess a valid driver’s license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.
EEO: SC DPH is an equal employment opportunity/affirmative action employing agency. We are committed to a diverse workforce. SC DPH does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.
