What are the responsibilities and job description for the Front desk Administrative Assistant position at S R INTERNATIONAL INC?
SOAZ - Posting ID # 4989 - Front Desk Administrative Assistant (100% ONSITE)
This position is only for Arizona residents.
Job Summary
Seeking a front desk Administrative Assistant position is responsible for handling all incoming & outgoing mail, including preparation and distribution of State of Arizona vendor and payroll warrants via US Mail, inter-agency mail and agency
pickup, managing a multi-line main phone line and screening walk up visitors.
Responsibilities
Qualifications
This position is only for Arizona residents.
Job Summary
Seeking a front desk Administrative Assistant position is responsible for handling all incoming & outgoing mail, including preparation and distribution of State of Arizona vendor and payroll warrants via US Mail, inter-agency mail and agency
pickup, managing a multi-line main phone line and screening walk up visitors.
Responsibilities
- Receiving and routing an average of 100 calls per week
- Process an average of 200 pieces of mail per day including opening & date stamping & rerouting to correct agency.
- Handles confidential court documents for payroll including date stamping & distribution.
- Directs division visitors including attendees of AFIS training.
- Prepares an average of 2,000 warrants per day for US Mail distribution to an average of 15 agencies per day.
- Reconciles an average of 10 daily payroll handwrites for agency distribution.
- Maintains an electronic spreadsheet for agency pickup tracking.
- Prepares returned warrants for redistribution to agencies.
- Tracking and huddle board postings, Standard Work, self-training courses,
- Scanning & shredding confidential documents
- Assist with preparation of items for surplus
- Trains others on support functions
- Distributes supplies for staff and equipment
- Assist with other administrative duties.
- Backup for reconciling daily vendor warrants and biweekly payroll.
Qualifications
- 2 Years Client Facing Experience
- Front Desk Experience
- Google Workspace
- Customer service, including the public.
- Creating business relationships with agencies.
- Communication, verbal & written.
- Effective Time Management.
- Effective multi-tasking
- Trouble shoot equipment issues
- Reconcile documents
- Handle confidential materials
- ability to learn and conduct other administrative tasks as requested
