Accounting Assistant

S3 Maritime, LLC

Position Title: Accounting Assistant

Position Type: Full Time, Non-exempt

Rate: $23.00 DOE

Schedule: Mon-Fri 7:00am-3:30pm, 30 min unpaid lunch

Overtime: Required as requested by management

Probationary Period: 30 Days

Benefits: Employer sponsored Medical, Dental, and Vision

401K with Employer Matching

PPTO: YES

S3 Maritime is seeking an Accounts Receivable/Accounts Payable Assistant.

Summary Description:

The AR/AP Assistant is in direct support of the Company’s Administrative and Accounting functions. The AR/AP Assistant will report directly to the Accounting/Benefits Manager, to ensure that assigned tasks are completed in requested time frames/ schedule(s). The AR/AP Assistant should have experience with multitasking inside an office environment: answering phones, preparing vendor invoices, expense reports, customer invoices, and processing auditing General Ledger Accounts, and provide reports on discrepancies.

To successfully fulfill this role, this individual must be able to perform the following duties and responsibilities satisfactorily.

Duties & Responsibilities:

• Accurate and timely preparation and processing of customer invoices.
• Assist with accurate and timely preparation and processing of progress billings and final billings.
• Assist with managing AR collection efforts.
• Facilitate the review of labor details and work closely with tech to resolve labor detail billing issues efficiently.
• Work closely with the Management to prepare the approved and necessary adjustment to invoices and work orders.
• Communicate with customers in a friendly and professional manner.
• Assist with timely entry of accounts payable invoices.
• Match accounts payable to purchase orders and facilitate the resolution of related issues.
• Assist with accurate and timely entry of company credit card charges.
• Assist with reconciling credit card statement to receipts.
• Provide phone support as needed.
• Work well with coworkers and provide support to staff when appropriate.

Other Skills:

• Must be reliable and self-disciplined with work responsibilities
• Must be a team player and respectful to staff, customers, and vendors
• Must be able to follow directions and ask for help when needed.
• Must be timely; able to meet deadlines, and report to work on time.
• Must be detail oriented

Experience:

• Accounts Receivable: 1 year (Required)
• Accounts Payable: 1 year (Required)
• Collections (helpful but not required)
• Knowledge of GAAP (helpful but not required)
• Infor Cloud or other ERP system experience (preferred but not required).

*This job description is not intended to be inclusive, only to capture the general work requirement

Job Type: Full-time

Pay: From $23.00 per hour

Expected hours: 32 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Accounts payable: 1 year (Preferred)
• Accounts receivable: 1 year (Preferred)

Work Location: In person

Salary : $23