What are the responsibilities and job description for the Executive Assistant position at Sabel Systems?
Who We Are
Sabel Systems Technology Solutions, LLC is a leading solution provider for innovative and agile Digital Engineering and Acquisition Technical Stack design, implementation, and support. We have projects across the DoD, Industry, and Academia. We operate in secure public clouds, on- premises clouds, and hybrid clouds. We provide you with large business opportunities and training within our small business agility and people first culture. You will be joining a dynamic and highly motivated team with one goal:
"Get quality and secure solutions in the customers hands as soon as possible".
Who We Need
Our Executive Assistant will play a crucial role at Sabel by supporting our senior executives by managing their schedules, communications, and administrative tasks.
What You'll Do
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
Responsibilities:
- Support 2-4 senior leaders and executives at a time.
- Travel Arrangements: Organize travel itineraries, accommodations, and transportation.
- Documentation: Prepare reports, presentations, and other documents as needed.
- Advanced Calendar Coordination: Manage complex schedules, ensuring seamless executive availability and prioritizing urgent tasks.
- Strategic Communication Management: Draft and review high-level correspondence, manage email inboxes, and act as a primary point of contact for stakeholders.
- Event Planning: Organize board meetings, executive retreats, and client engagements, including creating detailed agendas and logistics coordination.
- Project Support: Assist with executive-led projects, providing research, data analysis, and compiling reports for strategic decision-making.
- Gatekeeping: Filter communications to streamline information flow, ensuring the executive's time is focused on high-value activities.
- Confidentiality: Manage sensitive information like legal contracts, financial documents, and personnel matters with discretion.
- Budget Oversight: Track expenses, process reimbursements, and assist with budget planning for executive operations.
Your Qualifications
Required
- 4 years of experience
- Experience supporting up to 4 executives at a time
- Proficient with MS 365 applications
- Excellent organizational abilities
- Strong verbal and written communication skills
- Ability to multitask effectively
Sabel Systems is an equal opportunity employer. Our hiring decisions are based solely on qualifications, merit, and business need. We prohibit discrimination and harassment of any kind across all employment practices within our organization. Sabel Systems participates in the E-Verify Employment Verification Program.
