Office Assistant/Receptionist

The Sacramento Area Council of Governments (SACOG) is currently seeking an Office Assistant/Receptionist to provide essential administrative and technical support to staff and the administrative team. This full-time, in-office position plays a key role in ensuring smooth day-to-day operations by assisting a staff of 60 with various administrative tasks, managing office equipment, and supporting a hybrid work environment by troubleshooting and setting up technology for virtual meetings and remote collaboration. 

This is a unique opportunity to work in a dynamic, high-energy, team-oriented environment. If you are a detail-oriented professional with strong organizational and communication skills who enjoys supporting a team in a fast-paced environment, we encourage you to apply! 

The Position
The Office Assistant/Receptionist will be the first point of contact for visitors and callers, handle incoming and outgoing correspondence, provide administrative project support, maintain office supplies, and assist with scheduling and event coordination. Additionally, this position will provide technical support for meeting room equipment, video conferencing tools, and other office technology used by both in-office and remote staff. 

The position is full-time in-office support working 8:00 a.m. to 5:00 p.m. Monday through Friday. 

Search Schedule
Filing Deadline:  May 23
First Round Interviews: Week of June 2
Second Round Interviews: Week of June 9 
Desired Start Date: June 23

• Performs general reception duties

• Organize and assist the administrative team with external even reservations, including but not limited to: event setup, takedown, and follow-up processes; provide technical assistance, conduct before and after inspection on the day of the event, assess an event’s overall success. 

• Contribute ideas to administrative projects and events. 

• Maintains and updates record systems and specialized databases; verify accuracy of information, enters and updates information with team activity, project filed, and report summaries; retrieves information from systems and specialized databases as required.

• Manage internal meeting rooms; arrange and set up meeting room including audiovisual equipment, prepare any necessary materials to be available at meetings. 

• Provide technical support to committee and public meetings. 

• Manages petty cash for all staff. 

• Serve as the primary point of contact for communicating with building management, ensuring effective communication and coordination for facility-related needs. This includes submitting and tracking maintenance requests, addressing office space issues, and coordinating repairs or services to maintain a safe and functional work environment. 

• Other duties as assigned.  

We know and appreciate that everyone brings their own talents to a job. If we could have it all, here’s what an ideal candidate would look like to us:

Minimum Qualifications:

• Conscientious and able to meet deadlines

• Ability to communicate clearly and concisely, both orally and in writing

• Valid California driver’s license

• Knowledge of modern office practices, methods, and equipment related to work

Desired

• Event coordination experience

• Excellent customer service

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks

• Accuracy and attention to detail

• Familiarity with Microsoft Office (especially Word, Excel, PowerPoint)
  

Physical Demands
This position requires medium physical activity in an indoors office environment. Positions in this classification bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Positions in this classification also crawl, kneel, crouch, stoop and reach overhead and below shoulder level to set up for meetings. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 50 pounds a distance of approximately 100 feet.

ENVIRONMENTAL ELEMENTS
This is primarily a sedentary classification and the employee works in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. The employee interfaces with staff, management, other agency representatives, member jurisdictions, government officials, business representatives, and the general public in explaining SACOG policies and requesting and providing information.

Any combination of experience and training that would likely provide the required knowledge and abilities in qualifying.

• Equivalent to the completion of the twelfth (12th) grade

• One year of increasingly responsible clerical, secretarial, or office support experience

The Organization 
SACOG is the Metropolitan Planning Organization for the six-county Sacramento region. Formed as a Joint Powers Authority, SACOG is governed by a board of 31 elected officials that directly represent all six counties and 22 cities in the region, and one ex-officio member (Caltrans). While transportation is core to SACOG’s role as a Metropolitan Planning Organization, SACOG has over two decades of experience approaching regional issues from an integrated perspective that examines the linkages between transportation, housing, economic prosperity, environmental stewardship, and air quality. Under the leadership of its executive director, SACOG has a vision of a vibrant and thriving Sacramento region for all. Its mission is: SACOG convenes and connects the region to advance an equitable, sustainable, and prosperous future.

Join our Team
SACOG values diversity and believes that a range of backgrounds brings a variety of ideas, perspectives and experiences that contribute to an innovative and collaborative environment in which talents are fully utilized, uniqueness is valued, and SACOG’s objectives are met. SACOG is committed to building a culturally diverse workplace. We welcome individuals of all backgrounds, orientations, and identities.

In addition to being an organizational value, we also uphold equal opportunity under the law. SACOG is an Equal Opportunity Employer and is committed to compliance with all applicable laws providing equal employment opportunities. SACOG provides fair and equal opportunity for all with no discrimination because of race, creed, color, religion, ancestry, national origin, gender, physical disability, mental disability, medical condition, marital status, age, sexual orientation, or any other consideration made unlawful by federal, state, or local laws.

SACOG employs a dedicated and professional staff of 60 who work together to advance solutions to some of the region’s shared challenges of transportation, housing, air quality, climate change and the protection of the region’s agricultural and natural resources. SACOG fosters an inclusive, mission driven, and fun employee culture and offers flexible schedules.

SACOG will make reasonable accommodations for the known physical or mental disabilities of an otherwise qualified individual who is an applicant or employee.