Administrative Assistant

Provides administrative support and skilled secretarial services, while coordinating the school office.

RECEPTIONIST:

1. Screens calls, answers questions, and forwards messages in a timely manner, resolving problems within scope of authority and responsibility.

2. Greets and receives visitors to the school and directs them to the appropriate parties.

SECRETARIAL:

1. Performs secretarial duties for the principal.

2. Types correspondence and other documents. Proofreads and edits materials. Duplicates and distributes materials as necessary.

3. Maintains general calendar for the school and distributes weekly packet containing the calendar and activities notices.

4. Edits and publishes the school newsletter.

5. Receives and distributes incoming mail and assures that outgoing mail is picked up by the post office each day.

6. Provides first aid, handles sickness and injuries, and dispenses medications. Participates in training sessions for immunizations, Bloodborne Pathogens, first aid, and CPR in accordance with Archdiocesan policies and guidelines.

7. Maintains cash funds per Archdiocesan policy. Collects and records lunch monies.

8. Coordinates programs such as lunch, transportation, etc., interfacing with the local school district and/or other agencies as necessary.

9. Maintains inventory and requisitions office/school supplies as needed.

10. Manages and coordinates volunteers.

GENERAL:

1. Demonstrates a positive and caring attitude with administrators, students, staff, and parents.

2. Maintains a strict level of confidentiality.

3. Performs other work-related duties as requested by the principal.

JOB SCOPE:

Incumbent operates under moderate supervision and within established lines of authority. Most decisions are made with the Principal’s approval and relate to recurring work situations with occasional variations from the norm. The incumbent agrees to comply with the philosophy of the school as interpreted by the school and to function under the direction of the school principal as a contributing member of the school community.

COMMUNICATION/CLIENT CONTACT:

Contacts are normally made inside and outside the Parish/School. Contacts are made at principal's request but may also be made on own initiative, and frequently contain confidential/sensitive matters.

SPECIFIC JOB SKILLS:

¨ Produce accurate correspondence and reports in a timely fashion

¨ Organize files, events and materials in a successful manner

¨ Prioritize workload to meet program requirements

¨ Work both independently and as a member of a team

¨ Good verbal and written communication skills.

¨ Maintain confidentiality

¨ Be flexible, creative, responsible

¨ Identify problems and their solutions.

¨ Establish and maintain working relationships based on mutual confidence and respect

¨ Ability to interact with children in a positive manner

¨ Ability to accurately and effectively operate personal computer, necessary software, and all basic office equipment, including but not limited to copiers, faxes, paper shredder, telephone, etc.

EDUCATION AND/OR EXPERIENCE:

High school diploma or equivalent. Minimum of 3 years secretarial experience or equivalent training and/or education. Prefer some experience working with nonprofit or religious organization(s). Prefer practicing Catholic with thorough knowledge and understanding of Catholic teachings, practices and organizational structure. Bilingual in Spanish. Valid driver's license required.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is required to stand, walk, talk, reach, sit, hear, handle, and perform repetitive motions of the hands/wrists. Lifts and moves items up to 20 pounds.

WORKING ENVIRONMENT:

Incumbent is required to perform extensive computer work in a school or office setting. Employee may be required to attend occasional evening meetings and/or events.

Job Type: Full-time

Pay: $18.00 - $18.50 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Language:

• Spanish (Preferred)

Ability to Commute:

• Gervais, OR 97026 (Required)

Work Location: In person

Salary : $18 - $19