What are the responsibilities and job description for the Office Assistant - Sacred Heart Catholic Church - Bowie Maryland position at Sacred Heart Church 0334?
Job Description
Job Description
The Parish Office Assistant reports to the parish Business Manager and is responsible for the process of data entry to the parish database, ensuring the production of reporting, and supervising other system users as authorized by the Pastor. This is a part-time, non-exempt, in-person position. The position works six to eight hours per week at $20 per hour.
Role Specifications / Requirements :
Contributions
Oversee weekly offertory data entry and electronic upload
Batch reporting and comparison with ParishSoft Accounting, vendor reports and bank records
New fund set up and maintenance
Census
Oversee new parishioner entry, parishioner data changes and updates
Annual review of parishioner data, e.g., identify and resolve duplicate entries, parishioners who have moved away, etc.
Periodic confirmation of active parishioner data
Reporting
Produce periodic reports for the Pastor and Finance Council. Examples include :
Monthly-Quarterly-Yearly Report
Three Year Summary
Contribution Query for a Custom Date Range
Generate and prepare the Annual Parish Statistical Report and Take the Next Step report
Produce annual contributions statements for individual contributions received in excess of $250. Reconcile with contribution statements from on-line giving software.
User administration
Set up new users and assignment of permissions
Assist users with in-system training and help menus
Ensure timely removal of departed users
Skills, Knowledge and / or Abilities Required
Work independently, manage time and meet deadlines
Initiative to bring matters to the attention of the Business Manager and Pastor
Intellectual curiosity around data activity and trends
Interest to explore computer system menus and functions
Problem solve issues within the Family Suite donor database and / or reporting
Other
Participate in ParishSOFT vendor and Archdiocese meetings regarding system training and updates.
Learn updates and changes and inform other parish users as needed.
Assist with other data entry or office filing or record keeping tasks as requested.
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