What are the responsibilities and job description for the Administrative Assistant/Bookkeeper position at Safe Connections?
Administrative Assistant/Bookkeeper/Grant Administrator
Job Title: Bookkeeper/Grant Administrator
Job Time Type: Full Time
Job Description:
- Administrative Duties:
- Manage daily administrative tasks, including answering phones, scheduling meetings, and organizing documents.
- Handle correspondence, emails, and other communications.
- Maintain office supplies and equipment.
- Assist with project management, including tracking deadlines and facilitating communication.
Accounting education and experience required.
Tasks could include the following activities and others as requested by the Director:
- Processing incoming invoices and credit card transactions
- Preparing outgoing invoices with backup
- Generating reports as required by Grantors/Programs
- Processing client payments
- Data input in Quick Books
- Printing checks and mailing out payments
- Preparing bank deposits
- Reconciling Bank, Credit Card and Petty Cash Accounts
- Reconcile Client Fees vs Portal Transactions
- Print Payroll Invoice and Timecards; Compute cost for data entry to QB
- Update Employees' Personal Time Off Tracker
- Maintain Volunteers Hours Tracker
- Process General Ledged Adjusting Entries
- Compute and process Depreciation cost
- Maintain Budget Report
- Generate Monthly Financials
- Copying, scanning, and filing documentation
- Obtain W-9 forms from vendors
- Purchase Forms, and prepare and file 1099-Misc
- Backing up computer files
- Grant Reporting
This position is best suited for an individual who has experience with grants or government contracts.
Education/Experience: Degree in Accounting commensurate experience. QUICKBOOKS 5
Job Types: Full-time, Part-time
Pay: $16.00 - $18.00 per hour
Benefits:
- Flexible schedule
- Paid time off
- Professional development assistance
Education:
- Associate (Required)
Experience:
- QuickBooks: 3 years (Required)
- Bookkeeping: 3 years (Required)
Work Location: Hybrid remote in Fort Walton Beach, FL 32548
Salary : $16 - $18