What are the responsibilities and job description for the Senior Project Accountant position at Sage Consulting Group?

Our client is a well-respected Bay Area general contractor with a legacy spanning over 100 years - providing developmental services to commercial, residential, and public projects.

They are seeking a highly-organized and detail oriented Senior Project Accountant to join their team in San Rafael, California . Please note that this position is on-site , with a few remote days allowed per week.

In this role, you will post customer billings and subcontractor payments, manage all collections, provide critical AR data to management, ensure compliance with laws, regulations, and project-specific requirements - and assist the project management team with necessary reports and analysis for effective project cost management.

KEY RESPONSIBILITIES :

Customer Billing

Meet with PMs to review AR / current month billings
Review AR job billings prepared by PMs and enter them into Sage
Prepare and track residential billings
Prepare and track "Small Job" billings (600 Series)
Review billings vs. cost report to identify any missed billings
Review contract billing requirements to understand billing requirements and deadlines
Prepare and distribute billing reports

Collections

Maintain cash receipt log and enter cash receipts daily

Routinely and professionally communicate with customers on payment status

Manage and facilitate weekly AR meeting with executive team

Prepare and distribute collection reports

Subcontractor Invoicing and Payments

Route sub invoices to PMs

Respond to subcontractor inquiries and maintain positive subcontractor relations

Ensure timely, accurate, and complete sub billings are posted by established deadlines

Provide AP with weekly listing of sub invoices approved for payment release

Compliance

Track / log preliminary notices received

Proactively manage and track all compliance (GBI, Subcontractor, Vendor, and Sub tier) items required for payment including : lien releases, certified payroll, union letters, etc.

Caltrans Prompt pay setup and reporting

Monthly compliance reporting; OCIP, Skilled & Trained, Affidavit of Compliance, etc.

Contract and Cost Management

Set up jobs in Sage

Import budgets from HeavyBid into Sage

Enter / adjust cost codes description, budget estimates, budgeted / reported quantities

Monitor / facilitate process for any non-automated true-up data from Sage into HeavyJob

Import weekly equipment costs from HeavyJob into Sage

Generate weekly equipment surcharge and import into Sage

Reclass job costs as requested by PMs / PEs

Provide as-needed job cost reports for PMs

Calculate monthly outside rental equipment fuel surcharge and import into Sage

Routinely closeout completed projects in Sage

Requirements :

Minimum 2 years experience in project accounting for construction, architecture, civil engineering, or related activities

At least 5 years of total experience in general accounting roles

Strong grasp of GAAP

Major plus if you have proficiency using Sage / HCSS construction software

Bachelors degree in Accounting or Finance strongly preferred

If you are qualified and interested, we kindly invite you to apply. In the meantime, consider following our company page at linkedin.com / company / go-sage for more updates and relevant opportunities.

Competitive benefits - negotiable upon further interviewing.

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