Engineering Office Manager

Sage Engineering Associates, LLP is an Albany-based, privately owned engineering firm with 35 employees, providing professional engineering services to private, institutional and governmental clients since 1996. We enjoy excellent retention of our employees, with half of our staff employed here for 15 years or more. We are proud of the family-like atmosphere that we have fostered over the last 28 years, and have successfully grown our business by at least 18% per year for the last four years.

We are seeking to hire a full-time, experienced office manager in our location just off Washington Avenue Extension, adjacent to Excelsior University.

Daily tasks will include, but are not limited to:

· Coordinating office support staff

· Tracking and ordering office and professional supplies

· Scheduling and coordinating technical meetings

· Processing of new project information

· Preparing monthly staff meeting materials

· Assisting with basic business accounting duties and human resource tasks

Office hours:

8:00 AM to 5:00 PM Monday through Friday

Sage Engineering offers the following employment benefits:

· Health insurance, 100% paid premiums and first 75% paid deductibles

· Life insurance

· 2 weeks’ vacation per year, increasing to maximum of 4 weeks based on years of service with Sage

· 9 Paid holidays per year

· Paid sick time

· 401(k) plan

· Generous bonuses, linked to company and individual performance

· Referral plan

Required Qualifications:

· Prior administrative experience in a professional services company

· Computer skills including Microsoft Office Suite (Word, Excel, PowerPoint, bonus for Access), QuickBooks

· Flexible, confident personality with professional presentation

Salary:

$40,000-$60,000, commensurate with experience

Why Work at Sage?

• We are an established firm with a consistent repeat client base and multiple term contracts ensuring firm stability and longevity.
• We foster a team environment where anyone can find help just “around the corner” and frequent questions are encouraged. The majority of employees have been with us for more than 15 years and many state that their continued longevity is primarily due to this team atmosphere.
• We provide generous profit-sharing bonuses often paid twice a year based on the individual’s contribution to company profitability and growth.
• We strive to maintain the 40-hour week and schedule work load accordingly. We feel maintaining a healthy work-life balance is a higher priority than overworking employees to achieve higher profitability or to meet unreasonable deadlines.
• We invest in the latest technology including high powered work stations, software and office infrastructure to ensure employees have the tools they need to do their job efficiently.
• We keep employees informed of company financial health at monthly lunch meetings and provide information on new projects, clients and marketing endeavors.
• We discourage bureaucracy and rigid workplace formality (frequent meetings, excessive procedure, management hierarchy) in favor of encouraging efficiency, creativity, collaboration and flexibility.
• Our office is bright, clean, professional, well-organized and easy to travel to, with free parking.

Job Type: Full-time

Pay: $40,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan

Schedule:

• 8 hour shift

Experience:

• Office Management: 5 years (Required)

Ability to Relocate:

• Albany, NY 12203: Relocate before starting work (Required)

Work Location: In person

Salary : $40,000 - $60,000