What are the responsibilities and job description for the Human Resources Operations Specialist position at Sage Oak Charter Schools?
NECESSARY MATERIALS FOR APPLICATION:
Letter of Introduction
Resume
Letters of Recommendation- Two (2) current, professional letters (at least one from a direct supervisor)
Human Resources Operations Specialist
Job Description
Reports To: Senior Administrator, Human Resources (or designee)
FLSA Status: Non-Exempt
School Classification: Classified
Pay Schedule: Range 3 ($26.58 - $34.94)
Work Schedule: 12 months
Location: Onsite and Remote Office
Position Summary: The Human Resources Operations Specialist, under the guidance of the Senior Administrator, Human Resources, will support the Human Resources department in ensuring a safe and healthy work environment, managing compensation and benefits programs, and supporting the staff. Specifically, the Human Resources Operations Specialist will support department staff, maintain clerical records, and complete assigned projects and tasks.
ESSENTIAL FUNCTIONS and RESPONSIBILITIES
Compensation and Benefits
Supports department with all health and welfare plans, assists with open enrollment, monitors enrollment and qualifying life events
Assists with the processing and management of teacher monthly payroll
Supports operations of open enrollment as needed
Assists with monthly benefit reconciliation
Provides information and assists with tracking employee sick and paid time off (PTO) days in the HRIS
Completes reports for management as requested
Coordinates and assists with the ACA benefits reporting requirements as needed
Supports with accurate tracking of teacher salary and compensation
Supports the Human Resources Operations Manager with compensation research
Payroll and STRS reporting
Ensures payroll accuracy by meticulously reconciling time card submissions, payroll data, and supervisor approvals prior to payroll transmission. Diligently ensures precise calculation and application of deductions, while validating totals using comprehensive payroll system reports.
Proactively stays abreast of timekeeping laws and regulations, actively engaging in ongoing research to maintain compliance standards.
Conducts thorough audits on payroll records, meticulously examining semi-monthly and monthly payroll payments, payroll deductions, leave reports, insurance payments, COBRA payments, reimbursements, FSA Account tracking, and retirement plans (including but not limited to STRS and 456(b)) to ensure accuracy and departmental consistency.
Contributes to the computation of gross salary and earnings, actively participating in the preparation and submission of Cal STRS reports for all retirement systems. Assists in the meticulous preparation and submission of monthly transmittals for employee deferrals and company matches. Additionally, plays a key role in preparing employment, change of status forms, and separation forms for retiring employees, ensuring a seamless process.
Labor Relations
Support efforts to ensure the HR department and school are compliant within state and Federal employment laws through research, investigations, and learning
Assists with keeping HR manuals, policies, and trainings current and updated
Completes HR related paperwork and documentation, including but not limited to unemployment, verification of employment, employment agreements, personnel records, attendance reports, etc
Performs research as needed on labor law, education code, and best practices to help guide the school leadership with the development of school policy
Maintenance of the Human Resources Information System (HRIS) and Databases
Assists with the maintenance of the school’s HRIS
Implements methods of utilizing the system to help with compensation management, benefits management, talent management, employee relations, and HR documentation
Ensures proper access levels to streamline operations
Proactively supports in the development of the HRIS for the HR department and school staff use
Department and School Support
Supports the Human Resources and other school departments with clerical operations and tasks as needed
Supports the Human Resources department in developing positive school culture
Preserves the employer/employee relationship
Supports efforts of the administration to ensure the workplace is free from discrimination and harassment for all staff
Supports the Human Resources department with surveys to gather information from staff
Answers routine questions about human resources policies and procedures and directs staff to available resources as needed
Other Duties
Responds to all school related written correspondence, phone calls, voicemails, and emails within 24 business hours
Document and report to the school’s management all formal disciplinary actions involving staff; if applicable, addressing and resolving complaints from students, parents, and staff in a timely manner; ensuring compliance with the school’s Uniform Complaint Policy; the school’s Uniform Technology Policy; and the provisions of California Penal Code Section 11166 (Child Abuse and Neglect Reporting Act)
Performs other duties as assigned
QUALIFICATIONS GUIDE
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Experience/Education:
High School Diploma required
Bachelor's degree preferred but not required
Two years of human resources and/or payroll experience preferred
Other Qualifications:
State and federal fingerprint clearance (LiveScan) to work with students (Ed. Code 44237). No prospective employee can report to work without this clearance being received and Human Resources notifying the immediate supervisor of this clearance.
Proof of a clear TB test or signed Certificate of Completion dated within the last 60 days (Ed. Code 49406) upon employment and thereafter updated every four years
Knowledge:
Computer and technology literacy: Operate office equipment including a calculator, copier, fax machine, computer and assigned software.
Google docs, Google spreadsheets and other online collaboration tools to send and receive information
Basic arithmetic calculations
Skills:
Conflict resolution
Record-keeping techniques
Methods of collecting and organizing data and information
Abilities:
Embraces Sage Oak’s core values
Maintains integrity at all times
Works independently with little direction
Maintains developed, clear communication and interpersonal skills that maintain a respectful, professional, and courteous manner
Maintains flexible and adaptable mindset
Demonstrates sensitivity to individual differences and cultural backgrounds
Maintains confidentiality of sensitive and privileged information
Follows established procedures and meets all established deadlines
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Hear and speak to exchange information
Dexterity of hands and fingers
See to read a variety of materials
Bend at the waist, kneel or crouch
Sit or stand for extended periods of time
Lift objects up to 50 pounds with or without assistance
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Office environment, regularly operating a computer and other office equipment
Noise level is generally moderate
Meetings conducted in public and office settings
Indoor and outdoor in varying temperatures
Employee must have available transportation and be able to drive up to 100 miles in a day
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by their supervisor.
EQUAL OPPORTUNITY:
Employer is an equal opportunity employer. Recruitment, hiring, and promotion of individuals in all job classifications will be conducted without regard to actual or perceived race (including traits historically associated with race, such as hair texture and hairstyle, including but not limited to braids, locks, and twists), color, creed, actual or perceived gender (including gender identity and gender expression), religion (all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), marital status, registered domestic partner status, status as a victim of domestic violence, assault or stalking, age (40 and over), ethnicity, national origin or ancestry (including language use restrictions), citizenship, physical, intellectual or mental disability (including HIV and AIDS), reproductive health decision-making, medical condition (including cancer or a record or history of cancer, and genetic characteristics), family or medical leave status, sex (including pregnancy, childbirth, breastfeeding or a related medical condition), genetic information, sexual orientation, political affiliation, military and veteran status, use of cannabis off the job and away from the workplace, or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. Employer’s hiring and employment practices may exclude a candidate from consideration where bona fide occupational qualifications exist.
Salary : $27 - $35
