What are the responsibilities and job description for the Real Estate Assistant position at Sage Real Estate Group?

We are a dynamic and high-performing real estate team dedicated to delivering exceptional service to our clients. We are looking for a highly organized, detail-oriented Real Estate Assistant to manage operations, ensure seamless transactions, and enhance client experience. This is an operations-focused role with no sales responsibilities .

Compensation : 60,000

Responsibilities :

Key Responsibilities :

Operations & Client Care

Oversee each property file from start to finish , ensuring all deadlines are met.
Provide outstanding client care by keeping clients informed, addressing needs, and ensuring a smooth transaction process.
Work closely with our in-house transaction coordinator to maintain organized, efficient workflows.
Manage listing coordination —track deadlines, verify listing details, and ensure timely updates.
Handle lead management , ensuring timely follow-ups and smooth communication with potential clients.
Keep the team organized through effective checklists, systems, and operational strategies.

Administrative & Personal Assistance

Calendar management —schedule meetings, coordinate appointments, and ensure smooth daily operations.

Assist with personal assistant tasks as needed.

Be a runner —install signs, pick up keys from sellers, install lockboxes, and assist with tenant estoppel certificates.

Marketing & Property Listings

Create offering memorandums for property listings.

Design and distribute open house flyers and marketing materials.

Update and maintain listings on Multiple Listing Service (MLS), CoStar, and LoopNet .

Assist in creating PowerPoint presentations for meetings and events.

Support the planning and execution of office events .

Qualifications :

Must have executive assistant experience —strong organizational and administrative background required.

A valid real estate license is required.

Speaking Spanish would be beneficial .

Strong ability to create and manage checklists and systems for operational efficiency.

Comfortable with hands-on work , from administrative tasks to on-site responsibilities.

A passion for organization and operations —this is not a sales position .

Must possess a valid California driver’s license , a reliable vehicle, and must maintain and provide proof of current auto insurance sufficient to perform work duties

About Company

We are a dynamic and high-performing real estate team dedicated to delivering exceptional service to our clients.

What We Offer :

A collaborative and supportive work environment.

A structured, operations-focused role with a key impact on the team’s success.

Opportunities for professional growth and development.

How to Apply :

If you're proactive, detail-oriented, and thrive in an operational role , we want to hear from you! Please submit your resume and a brief cover letter outlining your relevant experience and why you'd be a great fit for our team.

Salary : $60,000

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