What are the responsibilities and job description for the Senior Executive Assistant position at SAIC?
Description
SAIC is seeking a Senior Executive Assistant candidate to support the OUSD(P) Defense Innovation Unit DIU providing support to the Executive Secretary, government AOs and SMEs, and the contract team. Successful candidates will accurately distribute incoming and outgoing unclassified and classified documents, provide subject matter expertise, and carry out day-to-day operational and administrative activities to support the OSD mission and its most senior leaders, the Secretary and Deputy Secretary of Defense, and the Military.
This position is 100% on site at the Pentagon.
Primary Responsibilities :
- Monitor the Correspondence and Task Management System (CATMS) to ensure tasks are accurately tracked, prioritized, and completed within defined timelines.
- Triage incoming tasks, assign appropriate priorities, and proactively follow up on outstanding actions.
- Ensure senior leader decisions are communicated clearly and accurately via prepared correspondence.
- Draft, review, and edit correspondence, reports, and tasking packages for clarity, completeness, and adherence to established formats and standards.
- Validate documents for logical structure, compliance, and alignment with senior leadership expectations.
- Prepare briefing materials, reports, and supporting enclosures for senior-level review and approval.
- Serve as a primary point of contact for coordinating correspondence with internal teams and external stakeholders, including OSD Front Offices, Joint Staff, Defense Agencies, Congress, and other government organizations.
- Professionally engage with senior leadership and stakeholders to ensure efficient task execution and issue resolution.
- Provide excellent customer service via phone, email, and in-person communication.
- Maintain accountability and organization of both electronic and hard-copy correspondence files.
- Ensure all correspondence control systems reflect real-time task status and document tracking.
- Safeguard classified materials, ensuring proper handling, storage, and destruction in compliance with DoDM 5200.01 guidelines.
- Order and maintain office supplies and ensure seamless daily operations within the Executive Correspondence Office.
- Recommend improvements to workflow processes and communication strategies to enhance efficiency and effectiveness.
- Identify gaps or bottlenecks in the correspondence workflow and propose actionable solutions.
Qualifications
Required Education :
Required Clearance :
Required Qualifications :
Desired Qualifications :
SAIC accepts applications on an ongoing basis and there is no deadline.
Covid Policy : SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.
