Payroll Specialist III

When you break it down, the ideal candidate for this job is sort of two halves of the same person. One half is a number-lover who’s naturally skilled at customer service and has an excellent eye for detail.

The other half has worked with PERS (Oregon’s Public Employee Retirement System) or are familiar with it, knows payroll systems and rules, has experience processing payroll in Workday in multiple states in the US, and welcomes the opportunity to be a part of a high performing team.

This is your chance to work on all aspects of payroll for a not-for-profit company with more than a thousand employees. You’ll collaborate with our human resources, finance and accounting and IT divisions, as well as help supervisors and employees pretty much every day.

Success in this role requires an effective communicator, someone who will follow procedures, but will also ask “Why?” because you’re curious, desiring not only a deeper understanding of how things work but to work as efficiently as possible. You’re adaptable, a constructive contributor, and are driven to help people.

If you get excited about this kind of work, believe in SAIF’s mission and vision, and appreciate our very competitive benefits and work/life balance, check out the job description now.

Note: Flexible workers may be required to travel to SAIF’s offices in Salem, Oregon.

Responsibilities:

• Audit and enter data into the payroll, time and attendance system to meet processing and reporting deadlines. Identify, research, and correct discrepancies.
• Disburse payments and issue new hire or termination payments according to legal requirements and SAIF policies.
• Ensure company payroll maintains compliance with federal, state and local tax regulations, including multistate taxation and other mandatory deductions (i.e., paid leave). Respond to salary certification requests from outside vendors.
• Run, reconcile and distribute payroll related reports.
• Comply with census reporting requirements for U.S. Bureau of Labor, County Code Statistics census and other Federal/State required reporting.
• Maintain a current knowledge of payroll related laws and regulations.
• Reconcile benefit premiums with vendor billings to ensure accuracy. Refer discrepancies to benefits staff for resolution.
• Reconcile payroll system data to SAIF accounting records, including the general ledger.
• Serve as a resource for time and attendance, payroll, and related questions and issues.
• Provide support with maintenance of the Public Employees Retirement System Electronic Data Exchange (PERS EDX) system. Respond to PERS information requests.
• Complete quarterly reconciliation of all payroll accumulators to ensure accuracy of W-2’s.
• Explore diverse perspectives and consistently behave sensitively toward differences in cultural norms, expectations, and ways of communicating. Work effectively with others who have different perspectives, backgrounds, and/or work styles.
• Continually sustain the Inclusive Leadership Competencies (ILC) through the Explorer level on an annual basis.

Additional functions:

• Perform other duties as assigned by management to support team objectives and organizational goals, demonstrating flexibility and adaptability in responding to evolving priorities and needs.

Recommended qualifications:

• Three or more years of experience processing payroll using an HRIS system is preferred. Two or more years human resources experience demonstrating the skills and abilities to analyze, recommend, and communicate human resources policies and practices.
• A high school diploma or equivalent. A Certified Payroll Professional designation is preferred.
• Other combinations of skills and experience may be considered.

Next step

To receive consideration, please submit your resume with a cover letter by the close of this recruitment. We want your submission to count, so be sure it’s complete.

This recruitment will close on Friday, January 31, 2025.

If a sufficient number of qualified applications are received, this recruitment may close early.