Assisted Living Business Office Manager

We are seeking a Highly Motivated, Compassionate, Experienced, Business Office Manager to work at SAINT FRANCIS MANCHESTER, which is a faith-based, non-profit Assisted Living Community. Excellent customer service skills and a desire to interact regularly with residents and colleagues.

This position is Full-time with Benefits: Core Hours between 8 a.m. - 5 p.m., Monday – Friday rotating weekends

The Rate Starts at $50,000 per year.

If interested, please send an updated resume and cover letter.

General Statement of Duties:

Under minimal direction perform work of moderate difficulty managing and maintaining SFM’s business office functions and responsibilities. Rely on judgment and experience with standard concepts, practices, and procedures within the field to plan and accomplish goals. Manage responsibilities in a manner to maintain SFM’s compliance with ALF Regulations, standard accounting guidelines, federal, state, and local laws. Crosstrain and be prepared to backup HR in processing employee new-hires, changes, terminations and maintaining Personnel Files. Promote a positive work environment.

Specific Statement of Duties (not all inclusive)

· Accurately maintain SFM’s accounting records in Quickbooks, or alternate platform if changed.

· Orient and review financial responsibilities with new residents or their legal representatives.

· Maintain resident accounts, prepare, mail and collect on monthly statements.

· Prepare paperwork and coordinate with VDSS re. AG and Medicaid applications and renewals.

· Process bi-weekly payroll, to include: 403B contributions, time-off accruals and applicable reports.

· Process Account Payables.

· Maintain bank accounts; make deposits and reconcile.

· Prepare and maintain various excel spreadsheets as needed for accurate accounting.

· Accurately manage resident funds, in absence of Assistant:

….. Collect and distribute funds.

….. Input information and data into the Resident Fund Management Systems.

….. Prepare and mail account holders’ quarterly statements.

….. Reconcile cash box and replenish as needed.

….. Prepare checks for resident bill payments.

….. Report out as needed.

· Prepare monthly financial statements for operating and Foundation accounts.

· Order and purchase office supplies.

· May be responsible for training and managing an assistant.

· Crosstrain and be prepared to backup HR in processing employee new-hires, changes, terminations and maintaining Personnel Files.

Minimum Education and Experience: Core curriculum for a bachelor's degree in accounting, business or related field preferred and three (3) years accounting experience in a health care facility; or an equivalent combination of training and experience. Experienced with QuickBooks. Notary commission preferred.

Job Type: Full-time

Pay: From $50,000.00 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Richmond, VA 23225: Relocate before starting work (Required)

Work Location: In person

Salary : $50,000