What are the responsibilities and job description for the Administrative Assistant position at Saint Joseph Health System?
Provides a variety of administrative and staff support duties for a specified department/unit requiring a range of skills, knowledge of organizational policies and procedures and decision making authority extending beyond prioritizing own work to basic problem solving.
JOB DUTIES
1. Actively demonstrates the organization’s mission and core values, and conducts oneself at all times in a manner consistent with these values.
2. Knows and adheres to all laws and regulations pertaining to patient health, safety and medical information. Maintains confidentiality of all patient, department and hospital related information.
3. Independently resolves routine administrative problems and answers inquiries concerning activities and operations of specified unit/department.
4. Answers phones, screens call, assists visitors and provides factual and correct information.
5. Initiates/develops/composes written and standard correspondence; may prepare, transcribe, type, edit and distribute agendas and/or minutes of meetings.
6. Schedules and maintains calendar of appointments, meetings, rooms, events, and/or other similar activities for specified department/unit. Coordinates travel/conference arrangements and itineraries.
7. Coordinates and manages projects/initiatives with multiple pieces and steps with minimal direction from supervisor.
8. Establishes, maintains, and updates files, databases, records, and/or other documents. Assists with tracking departmental budget/expenses.
9. Maintains records/office equipment; troubleshoots and resolves problems.
10.Copies, faxes, files and performs other general office duties to assist with the effective running of a department/unit.
11.Orders, stocks, and distributes office supplies.
12.Responsible for sorting, screening, reviewing, and distributing incoming and outgoing mail.
Performs other duties consistent with purpose of job as directed.
JOB SPECIFICATIONS AND CORE COMPETENCIES
Education: High School Diploma or equivalent
Licensure: None.
Experience: Two years administrative experience including one year with a healthcare organization.
Other Job Requirements:
Ability to work with interruptions and changing priorities. Must possess organizational and multi-tasking skills, detailed oriented, demonstrated customer service abilities and ability to make decisions within the scope of position.
Computer Competency: Demonstrates how to use (through a competency assessment) a standard desktop and windows based computer system, including a basic understanding of email, e-learning, intranet and computer navigation.
Demonstrated experience with word processing and presentation software. Ability to use other software as required in order to perform the essential functions of the job.
Assigned hours within your shift, starting time, or days of work are subject to change based on departmental and/or organizational needs.
Our Commitment to Diversity and Inclusion
Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.
