Executive Assistant to the Chief of Student Support Services, 2024-2025

Position Title: Executive Assistant to the Chief of Student Support Services

Payroll/Personnel Type: 12 Month

Job #: 107

Reports to: Chief of Student Support Services

Shift Length: 8-Hour Day

Union Eligibility: Not Eligible

Starting Salary: $66,330 - $67,663.23

Position Summary:

Perform the duties required to provide administrative and financial support.

Essential Functions:

• Assist and maintain the Chief’s calendar where applicable
• Provide and/or create documents, handbooks, forms, etc. at the direction of the Chief
• Supervise day and evening support
• Coordinate personnel/certification and appointments
• Monitor and maintain department budgets
• Supervise data collection, maintenance, and update
• Responsible for administrative support for major reports
• Oversee requisition preparation
• Perform payroll for full-time staff and supervise payroll for part-time staff
• Maintain attendance reporting (time) for all department staff
• Maintain communication between clerical staff and administrative staff
• Supervise the maintenance of records for payroll and personnel
• Assist with recruitment of staff where applicable
• Process and coordinate leave of absence paperwork
• Coordinate and chair staff meetings where applicable
• Develop procedures for clarification of procedures
• Supervise inventories
• Assist with telephone calls and walk-in applicants
• Compose, type, and file memos and other written communication as directed
• Maintain and update administration on the availability and completion of paperwork
• Assist with other departmental staff tasks, as requested and/or approved by the Chief
• Performs other duties as assigned

Knowledge, Skills, and Abilities:

• Ability to apply principles of logical thinking to define problems, collect data, establish facts, and draw valid conclusions
• Ability to interpret instructions furnished in written or oral form
• Ability to effectively work and interact with others
• Strong technology and systems ability and ability to train and grasp new technology systems
• Proficient typing skills
• Strong command of written and verbal communication skills
• Ability to maintain positive demeanor and professionalism and build relationships

Experience:

• Requires broad knowledge of discipline equivalent to a complete college or university education
• Minimum of 3-5 years of experience

Education

• High School Diploma or Equivalent (required)
• Bachelor's degree preferred

Physical Requirements:

• Must be physically able to operate a motor vehicle
• Must be able to lift up to 25-50 pounds
• Must possess the shysica; stamina to maintain an 8-hour workday with potential evening/weekend programming needs within those 8 hours as deemed necessary
• Light Work usually requires walking or standing to a significant degree

Working Conditions and Environment:

• Work is routinely performed in a typical interior/office environment
• Very limited or no exposure to physical risk