Admissions Associate

Saint Patrick Catholic School

Job Title: Admissions Associate

Department: Admissions

Reports To: Director of Admissions

Summary 

Assists the Director of Admissions with all aspects of the admissions and enrollment  process including:

• Records Management (on paper and in BlackBaud) 
  • Process applications
  • Create application checklists
  • Upload student records and files to Blackbaud
  • Run reports in Blackbaud to track applicant status,etc
  • Use Google sheets, Google forms and Excel spreadsheets proficiently
  • Update admissions checklists
• Communication with families and other constituents
• Coordinate family interviews and private tours-schedules, attends as needed
• Snapshot Tours - assists and attends as needed
• Student Assessments
  • Create, organize, participate in, and score student assessments 
• Feast on the Feast
  • Create RSVP Google form
  • Create seating chart
  • Create Faculty/Staff Sign Up Genius
  • Assist with set up and decorations
  • Assist with check in at the Feast
•  Admissions Events
  •  Assist in planning and executing back to school events such as Meet the Teacher, Supply Drop Off and New Family Orientation
  • Attend Admissions Open Houses at Parishes
  • Attend Admissions Tables or visits to Preschools

• Marketing
  • Assemble Admissions/Snapshot folders throughout the year
  • Attend and assist with Snapshot tours
  • Update websites with school information (Privateschools.com, niche.org, greatschools.com, etc)

*Assist with other duties as assigned

Competencies                   

To perform the job successfully, an individual should demonstrate the following competencies :

Excellent Organizational Skills and Time Management

Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.

Interpersonal Skills - Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.

Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.

Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions .

Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals.; Completes tasks on time or notifies appropriate person with an alternate plan.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience                   

Bachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

Language Skills                   

Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills                   

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percentages to draw and interpret bar graphs.

Reasoning Ability                   

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills                   

To perform this job successfully, an individual should have knowledge of Database software; Internet software; Order processing systems; Spreadsheet software and Word Processing software.

*Incumbent is considered a critical employee and may be required to be at the school to assist during emergency situations even when the school is closed (e.g. school closing, inclement weather conditions, bomb threats, etc.)

Physical Demands

This position requires bending, moving, and lifting of 5-30 lbs of supplies.