What are the responsibilities and job description for the Grants Accountant position at Saint Vincent College?
Description
Position Title: Grants Accountant
Reports to: Assistant Vice President for Finance
Primary functions: The Grants Accountant is responsible for managing and overseeing financial activities related to grants, endowment funds, and restricted funds, ensuring compliance with applicable regulations, policies, and guidelines. This position plays a key role in providing accurate financial reporting, coordinating audits, and maintaining effective internal controls for grant and fund management. Provides general accounting assistance.
Required Qualifications: Education: Bachelor’s degree in accounting or related field.
Experience: 3-5 Years’ related experience
Job Summary: We are seeking a detail-oriented and experienced Grants Accountant to oversee the financial management, compliance, and reporting of grant-funded projects. The Grants Accountant will be responsible for ensuring accurate accounting of grant funds, maintaining compliance with federal, state, and private funding requirements, and supporting grant budgeting and financial reporting. This role requires a strong understanding of accounting principles, grant regulations, and financial reporting systems. Provide support for general accounting duties.
Key Responsibilities
PLEASE NOTE: Background checks will be performed on all new hires. Employment is conditional upon satisfactory background checks and clearances.
About the Organization Saint Vincent College is an educational community rooted in the tradition of the Catholic faith, the heritage of Benedictine monasticism, and the love of values inherent in the liberal approach to life and learning. Our mission is to provide quality undergraduate and graduate education for men and women to enable them to integrate their professional aims with the broader purposes of human life. The programs, activities, and encounters that make up student life at Saint Vincent College encourages the intellectual gifts, professional aptitudes and personal aspirations of students to mature harmoniously.
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
Position Title: Grants Accountant
Reports to: Assistant Vice President for Finance
Primary functions: The Grants Accountant is responsible for managing and overseeing financial activities related to grants, endowment funds, and restricted funds, ensuring compliance with applicable regulations, policies, and guidelines. This position plays a key role in providing accurate financial reporting, coordinating audits, and maintaining effective internal controls for grant and fund management. Provides general accounting assistance.
Required Qualifications: Education: Bachelor’s degree in accounting or related field.
Experience: 3-5 Years’ related experience
Job Summary: We are seeking a detail-oriented and experienced Grants Accountant to oversee the financial management, compliance, and reporting of grant-funded projects. The Grants Accountant will be responsible for ensuring accurate accounting of grant funds, maintaining compliance with federal, state, and private funding requirements, and supporting grant budgeting and financial reporting. This role requires a strong understanding of accounting principles, grant regulations, and financial reporting systems. Provide support for general accounting duties.
Key Responsibilities
- Manage the financial administration of grant-funded programs, ensuring compliance with grant agreements and funding regulations
- Prepare and review financial reports for grant funders, ensuring accuracy and timely submission.
- Track and monitor grant expenditures, ensuring alignment with approved budgets and funding requirements.
- Maintain proper documentation and records for audits, reporting, and compliance purposes.
- Assist in the preparation of grant budgets, modifications, and forecasts.
- Ensure compliance with federal (e.g., OMB Uniform Guidance), state, and private grant regulations.
- Coordinate with program managers, finance teams, and grantors to ensure proper funds utilization.
- Reconcile grant accounts and ensure proper allocation of expenses to grant projects.
- Support internal and external audits related to grant funds.
- Stay up to date with changes in grant regulations, financial policies, and reporting requirements.
- Responsible for the processing and distribution of Endowment Fund earnings
- Assist Assistant Vice President (AVP) with business office management, audits, and financial oversite.
- Provide informative reports for senior management.
- Review and authorize financial requests from the college and archabbey, including purchase requisitions, journal vouchers, payroll authorizations, expense reports, grant contracts and restricted funds in accordance with college and archabbey regulations, procedures, and policies. Process and authorize wire transfers to/from domestic and foreign entities.
- In coordination with Strategic Engagement and Mission office, develop, administer, and advise staff regarding government regulations, collective bargaining agreements and college and archabbey policies, procedures, regulations, and guidelines.
- Coordination of federal grant audit (A-133) with external auditors, prepare financial schedules and mail audit package to the Federal Clearinghouse and other granting agencies.
- Prepare and submit Federal, State, and private grant reimbursement requests, financial status reports, and Federal cash transaction reports.
- Prepare quarterly endowment income financial reports for the Vice President of Academic Affairs.
- Ensure effective financial internal controls for grant funds and continually evaluate established policies and procedures necessary to maintain compliance with evolving regulations and legal requirements.
- Other duties as assigned.
- Bachelor’s degree in accounting, Finance, or a related field.
- CPA, CGFM, or other relevant certification preferred.
- Minimum of 3-5 years of experience in grant accounting, nonprofit accounting, or financial reporting.
- Strong knowledge of federal grant regulations, including OMB Uniform Guidance (2 CFR 200).
- Experience with accounting software (e.g., QuickBooks, SAP, or grant-specific platforms).
- Excellent analytical, problem-solving, and organizational skills.
- Strong attention to detail and ability to meet strict deadlines.
- Effective communication skills for collaborating with grantors, auditors, and internal teams.
- Knowledge of general office practices and procedures.
- Ability to multi-task and handle interruptions.
- Perform occasional overtime due to deadlines.
- Proficiency with Microsoft Office, specifically Excel.
- Ability to translate and explain financial information to faculty and staff outside of the Business Office.
- Experience in nonprofit or government accounting.
- Knowledge of financial reporting for federal, state, and private grants.
- Familiarity with fund accounting principles.
PLEASE NOTE: Background checks will be performed on all new hires. Employment is conditional upon satisfactory background checks and clearances.
About the Organization Saint Vincent College is an educational community rooted in the tradition of the Catholic faith, the heritage of Benedictine monasticism, and the love of values inherent in the liberal approach to life and learning. Our mission is to provide quality undergraduate and graduate education for men and women to enable them to integrate their professional aims with the broader purposes of human life. The programs, activities, and encounters that make up student life at Saint Vincent College encourages the intellectual gifts, professional aptitudes and personal aspirations of students to mature harmoniously.
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
