Administrative Assistant

SALEM Engineering Group, Inc. is a multi-disciplined consulting firm providing services in Geotechnical, Civil, Structural, Environmental, and Forensic Engineering, Engineering Geology, Construction Inspection and Materials Testing. Our experienced and highly qualified staff of engineers, geologists, environmental assessors, scientists and construction inspection professionals brings a responsive team-oriented approach to project management. Our services are offered throughout California and the Western United States.

We are looking for an experienced Receptionist/Administrative Assistant for our Rancho Cucamonga, California office. The schedule will be Monday through Friday, 8:30 am to 5:30 pm. This position will provide administrative support to project managers including proposal preparation, new project set-up, processing of internal reports, assistance with contract change orders, paper and electronic data filing, input of data and preparation of invoices.

Desired Skills and Experience

· Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain a professional image

· Establishing and maintaining project files

· Processing, copying, and distribution of CMT reports

· Assist with processing of accounts payable, accounts receivable, and payroll

· Participates as needed in special department projects

· Database research and assisting with preparation of proposals for engineer review

· Typically requires 3 years of administrative experience, preferably in the engineering or construction industry

· Solid knowledge of basic office procedures

· Strong attention to detail and ability to check own work

· Self-motivated with the ability to prioritize and multi-task

· Ability to work with and take instructions from multiple persons

· Excellent computer skills (Microsoft Office software and the ability to learn new programs)

· Ability to type 60 words per minute

· Strong communication skills, both verbal and written

· Proficient grammar, spelling, and punctuation a must

· Requires the ability to lift and/or move up to 20 pounds occasionally

· May be exposed to dust and/or odors from laboratory operations

· Position is primarily Monday through Friday, may need to work some Saturdays during busy times

SALEM’s culture is energetic, collaborative and open. We value people who have a positive impact on those around them. We are proud to offer outstanding benefits, compensation, and growth opportunities.

Job Type: Full-time

Pay: $22.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $22