Accounting Manager

Position Overview

This role ensures the accurate recording, processing, and management of financial transactions across multiple investment and real estate entities. Responsibilities include overseeing accounts payable (A/P) and accounts receivable (A/R), managing payroll, reconciling the general ledger (G/L), maintaining accruals, and handling all financial transactions within Epicor ERP platform for Salem Metal. The ideal candidate is detail-oriented, proactive, and capable of working independently in a fast-paced environment.

Key Responsibilities

Accounts Payable (A/P)

• Process vendor invoices, ensuring accurate coding and approvals.
• Audit invoices against purchase orders, research discrepancies, and resolve issues with vendors.
• Prepare and issue accounts payable checks and electronic payments.
• Monitor and analyze vendor accounts; negotiate extended terms when necessary.
• Reconcile vendor statements and ensure payments are processed on time.
• Maintain proper documentation for audits and financial reporting.

Accounts Receivable (A/R) & Cash Receipts

• Prepare and issue invoices for various business entities, ensuring accuracy in billing.
• Review and post receipts to appropriate ledgers, spreadsheets, and databases.
• Oversee A/R collections, sending follow-up inquiries and negotiating past-due accounts.
• Process and reconcile daily cash, check, and electronic deposits.
• Maintain an organized system for customer payment tracking and reporting.

Payroll Tracking & Processing

• Reviews payroll hours to ensure accuracy of time worked, holiday, PTO accruals to comply with SMI policies and state/federal regulations.
• Process payroll transactions from Insperity, ensuring accuracy in employee compensation and tax withholdings.
• Handle payroll journal entries and reconcile payroll accounts.
• Work with PEO partner to ensure compliance with state and federal payroll regulations.
• Work with PEO partner to manage payroll reports and assist in year-end payroll tax filings as needed.

General Ledger (G/L), Accruals & Balancing

• Record and reconcile journal entries for multiple investment and real estate entities.
• Maintain accurate and up-to-date general ledger accounts.
• Prepare monthly and annual accruals, adjusting journal entries as necessary.
• Perform bank reconciliations and ensure financial accuracy.
• Assist in month-end and year-end closings, ensuring timely and accurate reporting.

Financial Reporting & Compliance

• Generate financial reports and analysis to support business decisions.
• Support COO and fractional CFO in weekly and monthly reporting as part of existing business analysis processes.
• Ensure compliance with accounting policies, tax regulations, and financial best practices.
• Support financial reviews by preparing documentation and responding to inquiries.
• OSHA
• Filing of First Report of Injury (opens claims) to Sedgwick & Insperity.
• Maintains OSHA 300 & 300A records, performs annual online filings for compliance.
• Grants
• Manage distributions, requests for funds, and quarterly/annual filings for state grants.  

Management of Other Entities

• Manage and maintain QuickBooks Desktop accounts for three investment and real estate entities.
• Ensure accurate recording of all transactions within QuickBooks.
• Perform system reconciliations and troubleshoot discrepancies.
• Assist with financial system improvements and automation initiatives.

Qualifications & Skills

• Education & Experience: 2-4 years of accounting experience, preferably in real estate, investment, or financial services.
• Software Proficiency: QuickBooks Online, Microsoft Office (Excel, Outlook, Word). ERP experience (Epicor) is a plus.
• Technical Skills: Strong understanding of A/P, A/R, payroll, general ledger accounting, and financial reconciliation.
• Analytical Ability: Excellent problem-solving and financial analysis skills.
• Attention to Detail: Ability to ensure accuracy in financial records and compliance with reporting standards.
• Communication & Interpersonal Skills: Strong ability to collaborate with vendors, clients, and internal teams.
• Independence & Initiative: Self-motivated, dependable, and capable of managing responsibilities with minimal supervision.

Why Work at Salem Metal?

·       Our customers and our team members are the core of our business. We’re focused on the well-being of our team members, who utilize their skills every day to meet the needs of our customers. 

·       We serve many markets – Medical Equipment, Measurement & Test, Industrial, Electronics, Security, Manufacturing and more - with products that improve the human condition and quality of life.

·       We accomplish our work with a people-first atmosphere, with a benefits and services package provided by our PEO (Professional Employer Organization), yet we operate with the agility and drive of a small company.  

·       Our company leadership is on site daily. SMI has been a proud supporter of our local community for more than 55 years.

·       Our new custom-built 100,000 sf state-of-the art facility in Middleton, MA is a great working environment to be in, with ample room for growth. 5S and housekeeping are part of our culture of high-performance.

·       SMI’s core values are Safety, Quality, Integrity, Accountability, Collaboration, and Continuous Improvement.

·       We have top-quality equipment, machinery, and tools to work with. Build your skills, learn from our in-house experts and our partners, and advance your career.

·       Company celebrations, recognition events, and an annual bonus are all part of the mix at Salem Metal, Inc. People make the difference on our team.