Office Administrator

An established Certified Public Accounting firm located in West Palm Beach is dedicated to providing excellent accounting solutions in an energetic and fast-paced environment. The firm is currently seeking an Office Administrator to join their team. This role involves a variety of administrative and clerical tasks, including providing support to clients and staff, assisting with daily office needs, and managing general administrative activities.

Job Responsibilities

• Professional phone etiquette
• Fluent in English (bilingual is a plus).
• Organize and schedule appointments.
• Write and distribute mail, email, correspondence memos, letters, faxes, and forms.
• Draft and/or edit correspondence and other formal documents.
• Maintain both physical and electronic filing systems.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists in Outlook and client databases.
• Act as the point of contact for internal and external clients.
• Assemble client financial and tax documents.

Job Requirements

• High school diploma with 2-4 years of experience in a professional environment; experience in an accounting firm is a plus.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, such as printers and fax machines.
• Proficiency in MS Office (MS Excel and MS Outlook, in particular).
• Flexible schedule and availability to work additional hours when necessary.
• Strong attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Exceptional organizational skills with the ability to multitask.
• Ability to work well under minimal supervision.
• Ability to proof work for errors or discrepancies.
• Must display a professional and positive attitude.

Compensation: $20 - $24 per hour, plus bonus. Overtime is expected.

Benefits:

• 2 weeks vacation
• 5 sick days
• 75% employer-paid medical insurance
• 3% company match on retirement plan