Events Assistant - Hourly

Events Assistant - Hourly Reporting to the City and Gallivan Event Managers, incumbent serves as a primary program support for the Events staff. Assists in planning, organizing, implementing, staffing, and evaluating selected City and Gallivan Center events. Works closely with various public and private agencies to coordinate events and promote the Gallivan. Serves as back up to other support personnel within the Gallivan Center office. Assists other professional staff as needed. Performs other event planning, marketing and support activities as directed.

• Coordinates with various performers, visual arts organizations, media outlets, community groups, schools, and businesses to assist in planning and directing Gallivan and City events.
• Serves as vendor liaison and coordinator for all Gallivan events; must keep extremely organized records of all vendor transactions and communication.
• Communicates with service providers (concessionaire, security, sound, lighting, graphic, designers, etc.)
• Assists in developing marketing strategies, including social media development, for promotion of daily and annual events, programs and events. Delivers promotional materials as needed.
• Works closely with maintenance, Plaza Security, and concessions personnel to ensure cooperation and communication for day-to-day operation of plaza activities.
• Assists in obtaining and maintaining sponsorships for City and Gallivan events.
• Performs other related duties as required.

• High school diploma and six (6) months experience in event planning.
• Working knowledge of all Microsoft and Adobe computer software.
• Ability to develop and monitor measurable program performance goals, statistically analyze data and report results.
• Ability to communicate effectively, both orally and in writing.
• Ability to organize and to prioritize numerous tasks, meet deadlines, analyze problems and recommend effective event planning options and solutions.

• Prior marketing (including social media), public relations, and/or fund raising experience.

• Light physical effort. Moderately comfortable working conditions, handling lightweights, sitting for prolongs periods of time, intermittent standing.
• Intermittent exposure to stressful situations because of human behavior.
• Occasionally required to work weekends and evening hours. Working hours varies depending on business needs.

Part time 20