What are the responsibilities and job description for the Office Technician II - Hourly (May be underfilled as a level I) position at SALT LAKE CITY CORP?
Position Title:
Office Technician II - Hourly (May be underfilled as a level I)
Job Description:
We are looking for an Office Technician to join our Civil Enforcement Team!
About the Position:
We are looking for a highly organized, proactive individual to tackle specialized clerical work and provide support to our Civil Enforcement Team. In this position, you’ll be handling exciting projects, managing records, and utilizing tracking systems. Your independent judgment and initiative will be key as you make a meaningful impact on the success of our team. If you thrive in a fast-paced environment and love the idea of being a behind-the-scenes, we want you on our team!
The ideal candidate will have a high school graduation or equivalent and two years of work experience in a related technical position. Experience and training must include data entry and retrieval from a computer terminal and the use of personal computers to do word processing and/or spreadsheets.
Position Salary Range:
$18.00/hr. - $25.00/hr.
IMPORTANT: Early application submittal is encouraged. This position will remain open until filled and may close at any time without notice.
Key Responsibilities:
- Compiles and maintains record of section’s transactions and activities.
- Performs a variety of clerical duties utilizing knowledge of section’s systems and operational procedures and specialized office equipment or machinery.
- Gathers data in accordance with established policy and procedures, compiles and tabulates collected information and enters data into computer terminal or posts to ledger as required.
- Operates CTR in order to enter, track and retrieve data.
- Logs information and keeps files of completed work; uses both manual and automated filing systems.
- Assists section supervisor and professional staff by searching files and records, and by providing needed information.
- Receives inquiries and complaints from the general public and employees in person and on the telephone.
- Provides information and referral as is necessary, and routes specific request or complaints the appropriate division or staff member.
- Provides basic information to the general public, city employees and other government agencies about the section’s policies, procedures and services.
- May be required to distribute written hand-outs and booklets about divisional operations. May serve as receptionist on occasion.
- Receives, screens and processes various types of applications, bids and requests for divisional services from the general public and employees.
- May have to assess specific bids, requests and applications, in accordance with clearly defined guidelines, to determine eligibility, responsiveness and compliance with stipulated regulations or qualifications.
- Initiates communications with individuals to inform them of final determination.
- Documents and records all decisions made and keeps section supervisor informed in accordance with standard operating procedures.
- Schedules appointments for applicants and others needing service.
- Develops various forms, statements, billings and other simple correspondence utilizing computer and associated software programs.
- May be required to perform tasks such as preparing payroll, receiving payments, handling money, issuing receipts and keeping accurate records of transactions.
- May assist at a counter. Performs other related duties as required.
Minimum Qualifications:
- High school graduation or equivalent, plus two years’ work experience in a related technical position. Experience and training must include data entry and retrieval from a computer terminal and the use of personal computers to do word processing and/or spreadsheets.
- Ability to type 40 wpm net and/or proficiency in the use of computers for filing system, word processing and/or spreadsheets, depending on departmental requirements. Preference will be given to candidates whose computer type speed is 40 wpm or greater and who have demonstrated expertise with Microsoft Word, Excel and Access.
- Ability to operate various standard office equipment and other specified technical equipment.
- Demonstrated ability to follow instructions and comply with established policy and procedures.
- Working knowledge of specialized field stipulated by division.
- Ability to relate with persons from diverse socio-economic and racial/ethnic backgrounds.
- Must have good written and verbal communication skills.
- Ability and means to travel between office and other worksites or locations when necessary to collect or distribute information.
Working Conditions:
Light physical effort and usually comfortable working positions. Occasional exposure to disagreeable elements and unpleasant working conditions depending on special assignment. May be exposed to discomforts associated with constant monitoring of computer video display screens. Intermittent exposure to stress as a result of human behavior and various responsibilities.
The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
Offers of employment are contingent on successful completion of a criminal background check in accordance with City policy and applicable law. Criminal offenses will be reviewed on a case-by-case basis and do not automatically disqualify a candidate from City employment.
Position Type:
Part-time
Department:
Community and Neighborhoods
Full Time/Part Time:
Part time
Scheduled Hours:
20Salary : $18 - $25
