Utilities Procurement and Contracts Specialist II (may underfill to level I)

Utilities Procurement and Contracts Specialist II (may underfill to level I) Under the direction of the Chief Engineer or designee, incumbent performs special project work and a variety of skilled technical duties and provides office and contract management support to professional and managerial staff. May assist in the administration of competitive solicitations and contracts for construction services for the Engineering Division. Assists in ensuring contractual obligations are satisfied, and that all projects are accomplished in compliance with city and division policies and procedures, as well as local, state, and federal regulations. Maintains and updates in-house database to monitor and report on project status. May facilitates the consultant selection for the division as requested.

This is an entry-level position that requires expertise in specialized contract procurement work and related financial and procurement computer systems applications. This position requires a minimal-level of independent judgment, analytical skill, and decision-making.

• Utilities Engineering Procurement & Contracts Specialist I: $25.69 - $31.82
• Utilities Engineering Procurement & Contracts Specialist II: $25.93 - $44.78

• Health Insurance (95% of premium paid by city)
• Dental, Vision and Life Insurance
• Paid vacation and personal leave
• Six weeks of paid parental leave from day 1 of employment
• Retirement contributions toward a pension plan and/or 401(k)
• A robust Employee Assistance Plan (EAP)
• Up to $4,000 tuition reimbursement annually
• Discounted supplemental benefits like pet insurance and legal services

• Proficient in the duties of a Utilities Engineering Procurement and Contracts Specialist I.
• Processes design and construction-related contracts/agreements that include professional services, legal services, inter-local agreements, amendments, construction agreements, utility agreements, and railroad agreements. Examines contracts for accuracy and compliance with budget, city and department contractual standards. Ensures that bonds, insurance, notaries and acknowledgements are in correct form and maintained through completion.
• Assists in monitoring all procurement and contract process deadlines for all construction projects and professional engineering services in the Department in accordance with applicable City and Department policy and applicable law. Reports any deviance to Chief Engineer.
• Review and assures all procurement and contract files are complete, validated, and retained for appropriate amount of time under City and Department document retention policy. Monitors all contract and procurement processes have appropriate Quality Assurance / Quality Control (QA/QC) to assure compliance to State, City and Department procurement rules. Prepares regular reports to the Department Administration and Finance Division documenting contract management status, QA/QC compliance, and performance.
• Authorized to set up and update new contracts/agreements on the Contractual Agreement Monitoring Program (CAMP) system; encumbers and disencumbers funds to satisfy the city’s financial obligation. Inputs pertinent contract data; adds and updates insurance coverages. Processes cost sharing agreements for the State, County, and UDOT road projects, prepares billing for city reimbursement. Processes contractors’ and consultants’ payment requests and
• change orders to assure timely payment for services rendered.
• May facilitates the consultant selection process under the direction of the Department Administrator responsible for the specific selection. Expedites Request for Statements of Qualification (SOQs) and Request for Engineering Proposals (RFPs) as directed by Public Utilities management. Records receipt and distributes to selection committee for review and award of contract.
• Assists in administering the bid process for the department to ensure compliance in relation to city policies, procedures, and federal, state, and local laws. Assists in preparing a tabulation of all bids submitted. Prepares the start letter and notice to proceed for contractor. Notifies management and others involved of construction schedules.
• May participates in project meetings to keep informed of engineering issues. Included are pre-bid and pre-construction meetings. May be asked to scheduling, coordinating meeting and maintaining meeting minutes. May assist in the development of the meeting agenda
• Assists project inspectors in performing project close-outs, issuing notice of substantial completion and punch list items, making final payment and ensuring all over/under run documentation is completed. Monitors project warranties to ensure final inspections are conducted, issues notice of final acceptance. Assists public, resolve complaints and provides information on water, sewer and storm drain projects.
• Communicates information such as complaints, shutdowns, and inspections to project engineers, inspectors, and surveyors.
• Assist Project Mangers in determining the documentation requirements for each project.
• Provides Quality Assurance for Document Control procedures and practices.
• Provides Quality Assurance on project documents, site content and site organization.
• Archive electronic documents per SLCDPU policies
• Proactively identify and discuss opportunities to further utilize existing tools and software to improve electronic handling of project documentation.
• Perform project site set-up, including simple configurations to project SharePoint webpage and coordination of any project site custom configurations or specific needs
• Performs other duties as necessary.

• Bachelor’s degree in business, engineering, legal or related field, and two years of related work experience including contract project coordination and administration. Related education and experience may be substituted one for the other on a year-for-year basis.
• Working knowledge of Business English, contracts, bonds, insurance and legal documents. Working knowledge of design and construction procedures and methods and familiarity with construction schedules.
• Ability to plan, organize and prioritize work from numerous sources with conflicting schedules and deadlines. Ability to gather, compile and accurately disseminate information. Ability to interact well with internal and external customers and function as an effective team member.
• Ability to use computer programs including word processing, spreadsheets and databases as
• required by the department (Word, Excel, CAMP, IFAS, Project Tracker, Microsoft Outlook,
• SharePoint). Ability to take notes and transcribe summaries of engineering meetings. Ability to prepare complex technical reports, and make independent decisions in accordance with laws, ordinances, regulations, and department policy.
• Possession of a valid driver’s license or driving privilege card. Ability to travel to various locations throughout the city, attending meetings, hand delivering contracts/agreements, etc.

• Requires two years’ post-high school training in modern office practices, and two years’ directly related work experience. Related education and experience may be substituted one for the other on a year-for-year basis.
• Knowledge of Business English, contracts, bonds, insurance and legal documents. Ability to learn proper form of contracts as they relate to department projects and APWA standards. Must be proficient in the use of personal computers, Word Processing, Excel, SharePoint and ability to learn other software programs as required by the department.
• Ability to take and transcribe accurate summaries of official engineering meetings, prepare technical reports, work under deadlines, and meet and deal effectively with the general public, management and coworkers.

• Light physical effort. Comfortable working positions, handling light weights. Intermittent sitting, standing and walking. Pleasant working conditions.
• Considerable exposure to stress because of human behavior and the demands of the position, including stringent deadlines.

• After two years’ successful performance as Utilities Procurement and Contacts Specialist I, during which incumbent demonstrates ability to perform assigned tasks with minimal supervision in the majority of the categories listed above, incumbent may be promoted to Utilities Procurement and Contacts Specialist II. Promotion is based on the performance coach’s recommendation, availability of funds, and concurrence of the Department of Human Resources.

Full time 40